Archived
Minutes
2003
Commission Meeting Minutes
COMMISSIONERS PROCEEDINGS
JANUARY 4, 2010
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman Dave Bozone called the meeting to order.
Dave moved to appoint O D Littrell as Chairman. Gary seconded. Motion carried.
Dave moved to appoint Gary Baker as Vice Chairman. Gary seconded. Motion carried.
Gary moved to appoint the Hugoton Hermes as the official newspaper for Stevens County. Dave seconded. Motion carried.
Dave moved to have Citizens State Bank as the bank depository for Stevens County. Gary seconded. Motion carried.
Dave moved to have First National Bank as secondary depository for Stevens County. Gary seconded. Motion carried.
Dave moved to continue the meeting days and time on the 1st and 3rd Mondays at 8:30am unless Monday is a county holiday then the meeting will be on Tuesday. Gary seconded. Motion carried.
Pam Bensel, County Clerk presented the GAAP waiver Resolution10-01 to be approved and signed. Dave moved to adopt the GAAP Resolution10-01. Gary seconded. Motion carried.
Dave moved to go into executive session for non elected personnel for 15 minutes from 8:55am to 9:10am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 9:10
Susan presented an encumbrance letter for 2009 for GIS in the amount of $4,100.00 for per diem, mileage, motel expenses and registration incurred for schooling and training classes.
Dave moved to allow the 2009 encumbrance letter for GIS in the amount of $4,100.00. Gary seconded. Motion carried.
Susan presented a 2009 transfer letter for GIS in the amount of $8,000.00 to transfer into the County Equipment Fund within General.
Dave moved to allow the 2009 transfer letter for GIS in the amount of $8,000.00 to transfer into the County Equipment Fund within General. Gary seconded. Motion carried.
An encumbrance letter was brought in to the Commissioners for Stevens County Fitness Center in the amount of $10,596.38 for maintenance/repairs of the Ford tractor and equipment for the fitness center.
The encumbrance letter for the Stevens County Fitness Center was not approved at this time.
J C Cantrell came in to talk about the raise that was given to the Stevens County employees.
J C asked to have the remaining 2009 Road & Bridge budget transferred into the Highway Improvement Fund – 225 ($500,000) and the Road Machinery Fund – 220 ($300,000).
Dave moved to allow the transaction for the 2009 Road & Bridge budget with the approval of the auditors. Gary seconded. Motion carried.
Dave moved appoint Gary as delegate to the WEKANDO Board. O D seconded. Motion carried.
O D moved to appoint Dave as delegate to the Port Authority Board. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
JANUARY 18, 2010
The Board of County Commissioners met in regular session with all members present. Also
present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, Susan Schulte, acting secretary and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Gary moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..72,727.01
Road & Bridge……………………………...15,827.27
Airport…………………………………..…108,854.11
Building…………………………………....335,071.57
Noxious Weed…………………………..……...101.85
Library……………………………………..114,515.50
Alcoholic Treatment……………………………237.50
Community Health…………………………...3,407.78
Dave moved to change the March 15th meeting to March 22nd. O D seconded. Motion carried.
Koleen Nosekabel was allowed to buy the hard drive on her old computer in the Clerk of the District Court for $50.00.
Robert Rich presented an encumbrance letter for 2009 for the Wellness Center in the amount of $10,596.38 for reupholstering several of the weight equipment, insulate the office area of the building, repair the leaks in the roof and insulate, retile and make some updates to the restroom and update on equipment from Hibbett Sports and Sam’s Club.
Dave moved to allow the 2009 encumbrance letter for the Wellness Center in the amount of $10,596.38. Gary seconded. Motion carried.
Dave moved to go into executive session for land acquisition and attorney/client privileges for 15 minutes from 9:15am to 9:30am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 9:30am.
J C Cantrell presented the Road & Bridge annual report for 2009.
Gary moved to approve Resolution 10-02 approving the sale of Cereal Malt Beverage in the County at the Dirtona Racetrack for Ron and Millie Heger. Dave seconded. Motion carried.
Rex Evans came in to discuss the flooring at the Law Enforcement Center. Ted is checking into having repairs done on the floor.
Gene Leonard came in to discuss the spray-labor and equipment rates for spraying chemicals for the State of Kansas and private individuals and prairie dog treatment.
Gary moved to allow Gene to raise the labor & equipment rates for spraying weeds and prairie dog treatment. Dave seconded. Motion carried.
Labor rate for weed spray for State $35.00
Equipment rate for weed spray for State $30.00
Labor rate for weed spray for Private with
one hour minimum $35.00
Prairie Dog Treatment rate per hour plus
the cost of the bait $35.00
Ted Heaton requested to have the alleys and streets in Meadows (Feterita) vacated.
The Commissioners agreed to vacate the alleys and streets in Meadows (Feterita). Robert Johnson is drawing up a resolution.
Millie Heger came in to check on the cereal malt beverage license. Pam Bensel gave her an application to fill out and Ted Heaton will need to ask for a background check before the license is issued.
Mike Schechter came in to discuss protocols for moving patients that have already fallen before the EMS department arrives at the destination.
Mike also discussed the transporting of patients.
Mike asked about having the county pay for the membership for the firemen to go to the Wellness Center. He asked about using the donated money in the Fire Bequest fund. The Commissioners agreed to allow this. This will have to go through the individual’s payroll according to the auditor, Theresa Dasenbrock.
Shelby Martin came in to ask if she could have Zumba classes at the Wellness Center on Tuesday and Thursday evening, also. The classes will be starting on Tuesday, January 19. The Commissioners were in agreement to allow the classes. O D will talk to Robert Rich.
Neal Gillespie came in to explain Neighborhood Revitalization. Commissioners discussed software costs and city/school involvement. Commissioners discussed opting into Neighborhood Revitalization if both school districts and both cities opt in, also. Neal is going to check with the other entities.
Doug Martin came in to request reappointment to the Economic Development Board. Dave moved to reappoint Doug to the Economic Development Board. Gary seconded. Motion carried.
Harry Bartel came in to discuss concerns about the Airport losing grant money and forfeiting future grant money. Harry was told the Airport Board assured the Commissioners there wasn’t any grant money at stake.
Harry asked if he could have more time to get his personal belongings from the office and the hanger at the Airport. Commissioners said he needed to talk to the Airport Board.
Harry discussed Air Petro giving 1,400 gallons of fuel to him to promote the airport. He said there is 690 gallons remaining and he wants it to go the Eagle Med. Commissioners said they would have the Airport Board check for excess fuel.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 1, 2010
The Board of County Commissioners met in regular session with all members present. Also
present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Marie Austin, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Dave moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General……………………………..……....653,526.79
Road & Bridge……………………………..105,215.58
Airport…………………………………..…….4,436.55
Fair…………………………………………..56,750.00
Services for Elderly…………………………91,237.50
Building…………………………………....613,917.68
Employees Benefit………………………...163,423.00
Noxious Weed…………………………..……9,242.54
Hospital Maint…………………………...1,062,500.00
Insurance Agency………………………….125,205.00
Alcoholic Treatment……………………………237.50
Diversion………………………………………..356.58
Community Health……………………..…...23,475.79
911 Land Line…………………………...……1,089.32
Airport Grants……………………………...278,398.83
O D moved to go into executive session for land acquisition, contract negotiation and non elected personnel for 15 minutes from 8:55am to 9:10am with County Counsel, Robert Johnson present. Dave seconded. Motion carried.
Dave moved to go back into executive session for land acquisition, contract negotiation and non elected personnel for 15 minutes from 9:10am to 9:25am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 9:25am.
Gary reported on the KLPG meeting in Topeka.
J C Cantrell came in to discuss getting bids for a Bomag pneumatic tired roller.
Commissioners agreed to allow J C to get bids for a new and used Bomag pneumatic tired roller to be opened at the next Commissioners meeting on February 16, 2010.
J C got two proposals for hauling rock: Eastern Colorado Aggregates - $9.60 per US ton
delivery from Holly, CO to Hugoton, KS
Martin Trucking, Inc - $12.50 per US ton delivery from
Holly, CO to Hugoton, KS
J C chose Eastern Colorado Aggregates, LLLP to haul rock for the Road & Bridge Department.
Jack Rowden with Citizens State Bank and Barry Angell and Gary Gold with First National Bank came in to present a proposal for a finance/ownership lease purchase in the amount of $8,000,000.00 and ten year term on the construction of the long term care facility-Pioneer Manor.
Bob Johnson says he will get in contact with Sarah Steele, Gilmore and Bell about starting the paperwork.
Ted Heaton came in to inform the Commissioners that an antennae had been installed in the Law Enforcement Center building to get better cell phone reception.
Dave moved to go into executive session for land acquisition for 15 minutes from 10:20am to 10:35am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 10:35am.
Dave moved to appoint Ted Heaton to the Southwest Regional Juvenile Detention Center Advisory Board, replacing Mark Crawford. Gary seconded. Motion carried.
Steve Rome came in to ask for reappointment to the Economic Development Board.
O D moved to reappoint Steve Rome to the Economic Development Board for a 3 year term. Dave seconded. Motion carried.
Roger Lynch came in and asked about laying gas line in ditches on private property. Bob Johnson says the individual will have to contact the land owner on private property. If it is on the county right-of-way they are to talk to the County Commissioners and if they need to go across the road they will need to talk to J C Cantrell.
Dave moved to go into executive session for non elected personnel and contract negotiation for 15 minutes from 11:00am to 11:15am with County Counsel, Robert Johnson and Airport Board members: Kim Harper, Shannon Crawford, Dax Gaskill and Robert Davis, Jr present. O D seconded. Motion carried. Meeting reconvened at 11:15am.
Tony McBride and Dwayne West presented the progress report for the Pioneer Manor project.
Kim Harper, Dax Gaskill, Shannon Crawford and Robert Davis, Jr came in and asked the Commissioners if they would have a problem with the Airport Board rented space to an individual spray company. The Commissioners said if the Airport Board agrees to do this it is fine with them.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 3, 2010
A special meeting was called to order by O D Littrell, Chairman of the County Commissioners at
12:30pm on February 3, 2010 at the Ranchito Restaurant. O D Littrell, Gary Baker and Pam Bensel, County Clerk were present. Also present were Kim Harper, Shannon Crawford, Bob Passmore, Risa Norton – Airport Board, Dr Rodrick Heger, Dr Samer Al-Hashmi – Stevens County Clinic/Hospital, Linda Stalcup – Hospital Administrator, Dawn Maas – Director of Nursing, Mike Schechter – EMS Director, Ruthie Winget – Hugoton Hermes newspaper reporter, Selia Simmons and Shelia Rupp – Eagle Med Air Ambulance.
Selia and Shelia explained the reason Eagle Med chose Liberal to be based out of instead of Hugoton. Liberal has an Instrument Landing System, a hanger that already meets the standard for housing the bigger aircraft and a larger landing strip.
Eagle Med is purchasing a new King Air B-200 aircraft which will be faster than the C-90 King Air aircraft that is being used at the present time. Being at Liberal will allow them to get here in less than 15 minutes. There will be a nurse, paramedic and pilot on call at all times.
They also explained they are offering membership which will pay the out-of-pocket expenses after the health insurance pays the allowed charge.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 16, 2010
The Board of County Commissioners met in regular session with all members present. Also
present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Gary moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..51,179.71
Road & Bridge……………………………...17,983.41
Building……………………………….……...6,635.13
Noxious Weed……………………………......2,483.24
Road Machinery…………………………….59,402.36
Highway Improvement……………………..84,574.84
Community Health……………………..….....4,326.51
Employee’s P/R Misc W/H…………………..1,620.00
Dave moved to go into executive session for land acquisition, contract negotiation and litigation for 25 minutes from 8:50am to 9:15am with County Counsel, Robert Johnson present. Gary seconded. Motion carried.
O D moved to change the July 5th meeting to July 6th. Dave seconded. Motion carried.
Gary moved to join the law suit with Barton County and other western counties to recapture monies on severance tax for minerals. Bob will be working with Richard Boeckman, Barton County Counselor. Dave seconded. Motion carried.
O D moved to accept the proposal for the finance/ownership lease purchase with Citizens State Bank and First National Bank in the amount of $8,000,000.00 with a 4.45 % interest rate and ten year term on the construction of the long term care facility-Pioneer Manor. Dave seconded. Motion carried.
The Commissioners were presented with a resolution for the Stevens County Multi Hazard Mitigation Plan. Gary moved to adopt Resolution 10-03 for the Stevens County Multi Hazard Mitigation Plan. Dave seconded. Motion carried.
J C Cantrell asked about individuals using the county right of way. The Commissioners told him this is not county policy to allow individuals to use the county right of way. The individual needs to talk to the land owner.
O D opened bids on a Bomag for Road and Bridge.
Berry Tractor new 2010 BW11RH Bomag 1 year warranty or 1000 hours in the
amount of $59,337.00
trade in 7,500.00 – 1978 Hyster roller
total $51,837.00
used 2008 BW11RH Bomag 30 days money back warranty
amount of $47,262.00
trade in 7,500.00
total $39,762.00
Gary moved to accept the bid from Berry Tractor for the new 2010 BW11RH Bomag. O D seconded. Motion carried.
Ashley Fiss, Nancy Sides, Craig Malone, Rick Wolters and Nate Wolters came in for the opening of bids on the Extension Office roof. O D opened bids from Malone Enterprises of Ulysses and Wolters Construction, LLC of Hugoton.
Malone Enterprises base bid proposal $98,000.00 100 days
Alternate #1 Proposal (replace exterior doors) 7,500.00 no additional days
Alternate #2 Proposal (SBS Modified roof in -1,500.00 no additional days
lieu of TPO) $104,000.00
Wolters Construction LLC base bid proposal $79,596.25 120 days
Alternate #1 Proposal (replace exterior doors) 7,726.50 no additional days
Alternate #2 Proposal (SBS Modified roof in 3,780.00 no additional days
lieu of TPO) $91,102.75
Dave moved to accept Wolters Construction LLC bid with both Alternate’s 1 and 2. Gary seconded. Motion carried.
Ashley will talk with the Hospital Board about their roof situation.
Don Trentham, John Akers, Jeff Ramsey, Tony Hall and Rick Schroeder with the Golf Course Board came in to discuss the money situation for the extra nine hole course project.
There was discussion of different ways to raise the remaining amount of money needed for the extra nine holes.
Pat LeClerc with Group Benefit Specialists came in to discuss long term care insurance for the Stevens County Employees.
Tony McBride, Vincent Mancini, Ashley Fiss and Emily Peterson came in to present the final plans for the long term care project- Pioneer Manor.
Vincent presented a plaque award to the Commissioners from American Concrete Institute for a 2009 Project under $6 million.
Paul Kitzke and Rex Evans came in to discuss charging inmates for medical expenses incurred while incarcerated.
Paul says a statute has been passed so the counties can recover the medical cost on an inmate while incarcerated.
Rex informed the Commissioners that Mr Cobb from Moscow refinished the flooring at the Law Enforcement Center and he will maintain it on a monthly basis.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 1, 2010
The Board of County Commissioners met in regular session with all members present. Also
present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. O D moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..197,763.86
Road & Bridge……………………………...118,591.90
Building……………………………….……456,490.74
Airport……………………………………...….4,259.91
Noxious Weed…………………………….......5,939.98
Highway Improvement…………………...….73,539.05
Alcoholic Treatment…………………………….237.50
Community Health……………………..…....25,457.89
Reg of Deeds Tech Fund…………………………81.09
911 Land Line………………………...……….1,089.32
Dave moved for Stevens County to file a claim against the State pursuant to the Barton County letter following the law suit to recapture the monies on severance tax for minerals. Gary seconded. Motion carried.
Gary moved to reappoint Sue Hagman, Debra Schartz, Paula Sosa and Dave Bozone to the Cimarron Basin Community Corrections Advisory Board for a three year term as of March 31, 2010.
Guy Rowden came in to discuss the problems with gas smells in the Memorial Hall. He explained every time the wind blows the pilot lights on the stove blow out. He asked about checking into the cost of an electronic striker for the stove. The Commissioners agreed to allow getting a quote for an electronic striker.
J C Cantrell came in to discuss Ron Brewer using the County’s right of way for laying a pipeline since the landowner will not give him permission to go on their land.
Commissioners discussed having all county employees do direct deposit.
Josh Morris and Nancy Honig came in to talk about counties districting together. Nancy explained the benefits of the program. Each county would still have their own offices but the funding would be changed. There would be cost savings for supplies. Each agent would be more specialized in an area and would represent each county in that particular area. The state is not asking for this at this time.
Nancy explained some of the programs that the 4H Clubs are working on.
Josh asked if it would be possible to put a wind break at the new Pioneer Manor site as one of the projects. The Forest Service will furnish the trees and the Conservation District is in agreement with the project. Commissioners decided it is too early to make a decision.
Josh also was asking if the County had any land available for a shooting range to help with another project.
Ted Heaton presented a bid from Riley Chevrolet Buick, Inc.
2010 Chevrolet Silverado 4X4 Crew Cab PU with $32,795.96
a front Grille Guard Black
Less trade in 12,650.00
2008 Chevrolet Silverado 4X4 Crew Cab PU – K 9 $20,145.96
Dave moved to accept the bid from Riley Chevrolet Buick, Inc for a 2010 Chevrolet Silverado 4X4 Crew Cab PU in the amount of $20,145.96.
Gene Leonard came in with a bid from Lee Construction, Inc for crushing approximately 5,000 tons of waste concrete.
Mobilization $2,000.00
Crush Concrete $9.25 per ton
Gene asked about raising the cost of selling crushed concrete. The Commissioners agreed to allow the cost to be raised to $12.00 a ton.
Dave moved to accept the bid from Lee Construction, Inc for crushing concrete at the landfill. Gary seconded. Motion carried.
Dave moved to go into executive session for non elected personnel for 25 minutes from 10:25am to 11:00am with County Counsel, Robert Johnson, Warren Willis and Ted Heaton, Sheriff present. O D seconded. Motion carried. Meeting reconvened at 11:00am.
O D moved to go into executive session for non elected personnel for 10 minutes from 11:17am to 11:27am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 11:27am.
Tony McBride presented bid package #3B for the Pioneer Manor project to the Commissioners.
O D moved to approve bid package #3B. Dave seconded. Motion carried.
Kim Harper came in to update the Commissioners on the airport project. The Airport Board is taking bids to relocate the road at the airport. This will be paid through the airport grant funds.
Dave moved to go into executive session for non elected personnel for 25 minutes from 1:10pm to 1:20pm with County Counsel, Robert Johnson, Ted Heaton, Sheriff and Roger Lynch present. O D seconded. Motion carried.
O D moved to go back into executive session for another 5 minutes from 1:25pm to 1:30pm with County Counsel, Robert Johnson and Roger Lynch present. Dave seconded. Motion carried. Meeting reconvened at 1:30pm.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 22, 2010
The Board of County Commissioners met in regular session with O D Littrell and Dave Bozone present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..56,717.91
Road & Bridge……………………………...28,417.76
Building……………………………….……..3,643.63
Employees Benefit………………………..…8,496.00
Noxious Weed…………………………….....1,768.31
Road Machinery…………………….………56,537.00
Highway Improvement……………………173,205.40
Community Health……………………..…....5,110.20
Fire Bequest………………………………….1,617.00
911 Land Line……………………….....…….1,089.32
Employee’s P/R Misc W/H……………...…….117.89
Jack Rowden, Barry Angell and Greg Bond came in to finalize the paperwork for the Pioneer Manor project and have the contract certificate in the amount of $8,000,000 signed and approved by the Commissioners.
Dave moved to adopt Resolution 10-04 authorizing Stevens County to enter into a lease purchase transaction, which will be used to pay for constructing and installing improvements for a nursing home facility located in the county. O D seconded. Motion carried.
J C Cantrell came in for bids on a 2010 Tandem truck. There were two bids.
Liberal Kenworth
2010 Kenworth W900B Dump Truck and dump body $110,842.00
Trade in allowance on a 1995 International truck 15,250.00
Total $ 95,592.00
Peterbilt of Garden city
2010 Peterbilt 365Dump truck and dump body $115,920.00
Trade in allowance on a 1995 International truck 7,500.00
Total $108,420.00
Dave moved to accept the bid from Liberal Kenworth for a 2010 Kenworth W900B Dump truck and dump body in the amount of $95,592.00. O D seconded. Motion carried.
Ashley Fiss came in to discuss the Extension roof project and alterations.
The Commissioners agreed to the alteration of the cost to insulate make-up air ducts for $400.00.
The Commissioners were undecided on the alteration of the cost to roof the concrete canopy with the same system as the new roof for $6,200.00.
Ashley talked to the Commissioners about the Hospital roof. The Hospital board wants to wait on the bid because they still want a metal roof.
Ted Heaton came in to update the Commissioners on the Sheriff’s department.
O D moved that all county employees will go direct deposit as of May1, 2010. Dave seconded. Motion carried.
Paula Rowden came in to discuss funding streams for the Community Health Department.
Paula informed the Commissioners that the State suggested the health departments become accredited. Paula felt this would be beneficial for the county with future grant funding from the State.
The Commissioners instructed Paula to pursue this avenue of accreditation and find out what else needs to be done.
Paula discussed future ideas for the Public Transportation Program. Commissioners agreed to continue as is.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 25, 2010
A special meeting was called to order by O D Littrell, Chairman of the County Commissioners at
8:00am on March 25, 2010. O D Littrell and Dave Bozone were present. Also present were Pam Bensel, County Clerk, Theresa Dasenbrock and Mary Floto, auditors with Lewis, Hooper and Dick.
Theresa discussed the 2009 transfers to the 2010 funds.
Dave moved to go into executive session for non elected personnel for 15 minutes from 9:07am to 9:22am with Theresa Dasenbrock and Mary Floto present. O D seconded. Motion carried. Meeting reconvened at 9:22am.
Guy Rowden and Ron Sides with Pioneer Communications came in to discuss internet access in the Memorial Hall. There are different business’ that rent the Memorial Hall that need to access the internet for their presentations. The cost would be approximately $300.00 plus the cost of the wire.
The Commissioners agreed to allow Pioneer Communication to put internet in the Memorial Hall.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 5, 2010
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..328,224.82
Road & Bridge……………………………...167,317.64
Airport………………………………………..66,846.10
Building……………………………...….…..736,856.10
Noxious Weed…………………..…...…….....13,685.07
Library……………………………...….....…114,515.50
Highway Improvement……………….….……4,841.59
Alcoholic Treatment……………………......……237.50
Community Health………………….…...…...48,440.07
Airport Grants……………………….….…..307,327.84
Reg of Deeds Tech………………….…………4,227.45
Employee’s P/R Misc W/H………….……...…….83.11
O D moved to go into executive session for non elected personnel and attorney/client for 20 minutes from 8:52am to 9:12am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:12am.
O D moved to replace Connie Gold with Lori Rome to be in charge of checking and signing the time cards for the personnel in the Stevens County Appraiser’s office. Gary seconded. Motion carried.
Ted Heaton came in with a quote for siren control equipment and services to be used at the Law Enforcement Center for Stevens County. The amount was $18,549.55. The Commissioners will decide at a later date.
J C Cantrell came in to give an update of the Road and Bridge Department.
Commissioners discussed the entities that buy items costing over $500.00 need to have them pre approved by the Commissioners. The Commissioners talked about raising the cost limit.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 19, 2010
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Dave moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..30,641.50
Road & Bridge……………………………...22,135.49
Building……………………………...….…..10,235.65
Noxious Weed…………………..…...…….....3,781.35
Highway Improvement……………………...….272.35
Community Health…………………..……….5,138.58
911 Land Line………………………………...1,097.93
Wekando…………………………...………....7,500.00
Employee’s P/R Misc W/H………….…….....1,980.84
Dave moved to go into executive session for attorney/client for 15 minutes from 8:10am to 8:25am with County Counsel, Robert Johnson present. O D seconded. Motion carried. Meeting reconvened at 8:25am.
Kim Harper, Steve Rome, Keith Rome, Dwayne Hull, Erick and Debbie Nordling, Jay Garetson, Darin Heger, Neal Gillespie, Rick Sheldon, Barbara Sheldon, J C Cantrell and Roger Lynch came in to discuss a new business facility of grain elevators owned by Hansen Mueller.
Steve Rome talked to several coop entities about this facility and they were in favor of the business.
The facility will be on the SE 5-33-37, 40A which the land is owned by Barbara Sheldon and the company will be purchasing the land from Barbara Sheldon.
Jay Garetson explained the process of the developing of the site and asked if the Commissioners would agree to pave the road up to the site. The plan is to have the operation up and going by September 1, 2010.
Gary Baker moved to commit to a blacktop road for this company Hansen Mueller of Sublette, even if Abengoa does not come into the community. Dave seconded. Motion carried.
Roger Lynch will get the application ready for a conditional use permit to change land from agriculture to heavy industrial.
There was discussion of the bypass road. The Commissioners and J C explained where they stand with this project.
Sherri Martin presented the 2011 Soil Conservation budget in the amount of $32,020.00.
J C Cantrell came in to discuss the Road & Bridge department.
Mike Schechter, Joe Hartman and Kay Mills with Cimarron National Grasslands came in to discuss a wild land fire agreement with Morton/ Stevens counties.
Dave moved to accept the agreement with the Annual Wildfire Operating Plan for Cooperative Fire Management between Pike & San Isabel National Forests & Cimarron and Comanche National Grasslands and Morton County and Stevens County – 2010. Gary seconded. Motion carried.
Mike also discussed the siren controller. He agreed to pay for this out of the County Equipment Fund monies that are designated for the fire department.
Dave moved to purchase the siren system. Gary seconded. Motion carried.
Larry Sharp with Haake Insurance Company came in to talk to the Commissioners about the counties liability insurance.
Guy Rowden came in to discuss the west doors of the courthouse. The mechanism in the door is not working properly. The Commissioners told him to talk to Tony McBride.
Guy discussed the roof above the west entrance is leaking and he is to work on getting it fixed.
O D moved to go into executive session for land acquisition for 13 minutes from 11:06am to 11:15am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at11:15am.
Commissioners asked Dennis and Beth Moser to come in and discuss right of ways for the bypass road. Dennis says he will talk to the owner of one the sections and inform them that the County will be contacting them about this situation.
Tony McBride, Vincent Mancini, Ashley Fiss and Julie Hopkins came in to discuss the color chart for the Pioneer Manor rooms.
Celain Baker, Rachel Crane, Linda Stalcup, Dave Piper, Robin Sullivan, Matt Johnson and Joyce Baughman all with the Stevens County Hospital and Joe Daniels and Lissa Rolenc with Aptura/Direct Supply came in to do a presentation on colors for the Pioneer Manor rooms.
The hospital staff would like to work with Aptura/Direct Supply to do the color chart on the Pioneer Manor.
Linda Stalcup presented the contract for Aptura/Direct Supply.
Bob Johnson asked what the contract covered that would be beneficial to the project. Joe Daniels said he would get that information to the Hospital Board before the end of the day.
Gary moved to accept the contract from Aptura/Direct Supply upon the approval of Robert Johnson, County Counselor. Dave seconded. Motion carried.
Bob Eyestone came in to interview as a prospective member for the Library board. He explained what he could do for the community and the library.
Charlie Wagner came in to interview as a prospective member for the Library board. He discussed his interest in the library and community.
Dave moved to appoint Bob Eyestone to the Library Board to replace Annette Sosa as of May 1, 2010. Gary seconded. Motion carried.
Millie Heger came in to ask about asphalt millings. The County doesn’t have any extra for the Race Track. Millie asked if she could move the pit building and if the County could put gravel on the road that goes into the pit area of the Race track. The Commissioners agreed to put gravel on the road.
Megan Meile came in to interview as a prospective member for the Library board. She expressed her interest in the library and community.
Dave moved to appoint Megan Meile to the Library Board to fulfill the term for Lisa Whitham until April, 2012. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
MAY 3, 2010
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Dave moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..232,052.77
Road & Bridge……………………………...163,510.39
Airport…………………………………...…….4,660.00
Building……………………………...….…...24,334.44
Noxious Weed………………………....……....9,459.96
Highway Improvement………………….…....….738.33
Alcoholic Treatment…………………….….……237.50
Diversion…………………………………..…….297.97
Community Health…………………...………40,150.77
Airport Grants…………………………...….322,855.32
Employee’s P/R Misc W/H………….……...….....83.20
Dave moved to reappoint Kim Harper to the Airport Board as of May, 2010. Gary seconded. Motion carried.
O D moved to go into executive session for land acquisition for 15 minutes from 8:55am to 9:10am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:10am.
Roger Lynch came in to update the Commissioners on the land use permit and public hearing.
J C Cantrell presented the 2011 Road & Bridge budget in the amount of $4,355,500.00.
Susan Schulte was asked to come in and talked about the licensing for Orion. She feels this is necessary for pulling the information from Orion to her computer for updating the parcels.
Gary asked Susan to move forward with the redistricting of Commissioner Districts for Stevens County.
Nancy Honig and Josh Morris presented the 2011 Extension Council budget in the amount of $140,000.00 and the 2011 4H budget in the amount of $13,500.00.
Nancy updated the Commissioners on the progress of the building repairs on the Extension Council building. She said after repairing the overhang roof at the front door, water is still coming inside.
Guy Rowden came in with a quote with 4 different options from Southwest Glass & Door Inc. for the doors to the west entrance of the Memorial Hall.
Dave moved to continue with option 2 stating - Remove existing panic bars from the 6’ x 7’ pair of doors on the west elevation. Furnish and install typical aluminum door manufacturers’ hardware for a cost of $1,252.00. Gary seconded. Motion carried.
Gary moved to continue with the installing of the internet hook up in the Memorial Hall. Dave seconded. Motion carried.
Mike Schechter presented the 2011 Fire budget in the amount of $172,500.00, the 2011 EMS budget in the amount of $182,000.00 and the 2011 Emergency Preparedness/Civil Defense budget in the amount of $7,500.00.
Dave moved to go into executive session for land acquisition for 5 minutes from 10:30am to 10:35am with County Counsel, Robert Johnson present. O D seconded. Motion carried. Meeting reconvened at 10:35am.
Gene Leonard came in to discuss receiving special waste at the landfill.
Dave moved to raise the prices to $10.00 a ton for incoming concrete and special waste at the landfill. Gary seconded. Motion carried.
Gene informed the Commissioners the repairs for the scraper from Foley Equipment would be $18,696.00.
Ted Heaton, Rex Evans, Connie Gold, Bobbie Talbert, Rick Wolters, Nate Wolters and Greg Bond were all present for the court ordered Sheriff Tax Sale.
Spikes Fifth Avenue Addition
616 E 4th Lot 9 Blk 1 $6,000.00 + 8.00 Wolters Construction, LLC
704 E 4th Lot 13 Blk 1 $5,000.00 + 8.00 Gregory W Bond
705 E 4th Lot 14 Blk 1 $6,100.00 + 8.00 Wolters Construction, LLC
712 E 4th Lot 15 Blk 1 $5,000.00 + 8.00 Gregory W Bond
716 E 4th Lot 16 Blk 1 $5,000.00 + 8.00 Gregory W Bond
715 E 4th Lot 17 Blk 1 $5,000.00 + 8.00 Gregory W Bond
713 E 4th Lot 18 Blk 1 $5,500.00 + 8.00 Wolters Construction, LLC
301 S Polk N66 2/3’ Lot 1 Blk 30 $5,000.00 + 8.00 Dillco Fluid Service, Inc
K5th Addition
1401 S Eisenhower Lot 1 Blk 14 no sale
1403 S Eisenhower Lot 2 Blk 14 no sale
Dave moved to go into executive session for land acquisition for 10 minutes from 11:35am to 11:45am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 11:45am.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
COMMISSIONERS PROCEEDINGS
MAY 17, 2010
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Chairman O D Littrell called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. O D moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….………..23,827.15
Road & Bridge……………………………...36,861.92
Building……………………………...…….…...646.38
Noxious Weed……………………….....……....956.10
Diversion…………………………………..…….42.00
Community Health…………………...………3,403.22
Employee’s P/R Misc W/H………….…….….....72.78
Linda Stalcup and Dave Piper presented the 2011 Hospital budget in the amount of $2,040,000.00.
Dave moved to go into executive session for non-elected personnel for 15 minutes from 9:10am to 9:25am with Linda Stalcup and County Counsel, Robert Johnson present. O D seconded. Motion carried. Meeting reconvened at 9:25am.
Gene Leonard presented the 2011 Noxious Weed, Solid Waste and Rodent Control budgets. Noxious Weed - $277,200.00 Solid Waste – 324,760.00 Rodent Control - $1,700.00
Gene informed the Commissioners that United Prairie Ag hauled spoiled grain to the landfill. The Commissioners suggested he contact Seward County Sanitation Department to check if they use
grain for compost.
J C Cantrell presented a map of the proposed by pass.
J C bought millings from Apac Asphalt Company to use for the Road & Bridge road construction projects.
O D moved to go into executive session for non-elected personnel for 10 minutes from 10:00am to 10:10am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 10:10am.
Kim Harper presented the 2011 Airport budget in the amount of $330,560.00.
Tony Martin presented the 2011Fair budget in the amount of $122,250.00.
Roger Lynch came in for the public hearing on the zoning of the land for the new elevator project.
Also present were Steve Rome, Kim Harper, Neal Gillespie, Gary Porter, Barbara Sheldon, Tony Nix, Jay Garetson and Don Beesley.
O D called the Public Hearing to order at 11:00am. Roger read the notice that was published in the paper, notifying all residents and property owners within 1000 feet of the SE corner of the SE/4 of 5-33-37, requesting a Conditional Use Permit for Heavy Industrial District to build a grain elevator on this property. Said tract of land is currently zoned Agricultural.
The Planning and Zoning Board ask that the Commissioners agree to change the land use from Agriculture to Heavy Industrial.
Dave moved to change the land use from Agriculture to Heavy Industrial for the amount of acreage necessary for the project. Gary seconded. Motion carried.
Due to rules and regulations, the Airport board will be notified when construction starts.
Jay Garetson explained what the time line is for construction of the project.
Gladys Renfro and Stanley McGill presented the 2011 Museum budget in the amount of $95,000.00.
Neal Gillespie presented the 2011 Economic Development budget in the amount of $85,759.44.
Ashley Fiss came in to discuss problems on the Extension office project. There are places where the mortar on the brick has fallen out and water is leaking through the brick. Also the concrete canopy over the door way is leaking water.
The Commissioners instructed Ashley Fiss to get bids to fix the mortar and concrete canopy.
Mark Hinde with Southwest Developmental Services, Inc presented the 2011 budget in the amount of $33,581.00.
Deanna Berry with Russell Childhood Development Services presented the 2011 budget in the amount of $22,400.00.
Tom Fuhrmann presented the 2011 Appraiser budget in the amount of $260,881.00.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
O D Littrell, Chairman
