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Stevens County

2017 Commission Meeting Minutes

         

    

 

 

COMMISSIONERS PROCEEDINGS
JANUARY 3, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Pat moved to approve the county vouchers.  Joe seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….……...277,017.98 
                                 Road & Bridge…………………….………....164,645.60
                                 Airport…………………………………………..4,664.16
                                 Noxious Weed…………………...………….....10,022.09
                                 Insurance Agency…………………………….129,008.00
                                 Community Health……………….…................33,793.38
                                 Fire Bequest……………………………………..2,105.81
                                 Wekando………………………………….........87,293.32
                                 Employee’s P/R Misc W/H…………………….......53.34 

Amy Jo Tharp, newly elected County Clerk, and Tron Stegman, newly elected Commissioner, Dist 3 observed the meeting.

Pat moved to approve Resolution 17-01 for Stevens County Commissioners authorizing participation in Rural Opportunity Zone Student Loan Repayment Program. (ROZ) Joe seconded.  Motion carried.

Jack Rowden came in to be reappointed to the Economic Development Board.

Pat moved to reappoint Jack Rowden to the Economic Development Board as a 2017 board member.  Joe seconded.  Motion carried.

Sevalan Brollier sent a bill for light bulbs to the Commissioners asking them to refund the Moscow Senior Citizens for the B & B Electric bill dated December 13, 2016 in the amount of $662.44.

Joe moved to pay the bill from B & B Electric to the Moscow Senior Citizens in the amount of $662.44 for light bulbs.  Dave seconded.  Motion carried.

Phillip Willis came in to discuss encumbering money left from the 2016 Solid Waste budget.  He asked for $10,000.00 to repair the 953C track loader now and $30,000.00 for the undercarriage of the loader at a later time totally $40,000.00.

Dave moved to allow Phillip Willis to encumber $40,000.00 of the 2016 Solid Waste budget for repairs on the 953C track loader.  Joe seconded.  Motion carried.

Tony Martin came in to discuss Road and Bridge business. 

Tony presented a list of Fair Board Members for 2017-2019 to be appointed.

Joe moved to appoint the members on the list for 2017-2019 to the Stevens County Fair Association Board.  Pat seconded.  Motion carried.

Vernon Anderson, Planning and Zoning Administrator, checked in with the Commissioners.

Rodney Kelling came in to talk to the Commissioners.

Pat moved to go into executive session for non-elected personnel for 10 minutes from 9:37am to 9:47am with Rodney Kelling and Tron Stegman present.  Dave seconded.  Motion carried.  No action taken.  Meeting reconvened at 9:39am. 

Neal Gillespie came in so the Commissioners could present him with a retirement gift.

Pat and Joe also presented a retirement gift to Dave Bozone.

The Commissioners discussed COLA raises for County employees in 2017.

Dave moved to give a 2.5% cost of living adjustment raise for County employees including part time as of January 1, 2017.  Joe seconded.  Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk    _________________________                                                                                            Pat Hall, Chairman

 

COMMISSIONERS PROCEEDINGS
JANUARY 16, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Tron moved to approve the county vouchers.  Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….……...163,754.45 
                                 Road & Bridge…………………….………......23,359.86
                                 Fair…………………………………………….44,750.00
                                 Airport…………………………………………18,584.82
                                 Services for Elderly……………………………52,326.00
                                 Building…………………………………………...711.82
                                 Extension Council……………………………..67,500.00
                                 Noxious Weed…………………...…………............94.98
                                 Library…………………………………………62,530.25
                                 Ambulance………………………………………….75.33
                                 Hospital Maintenance………………………...800,000.00
                                 Insurance Agency…………………………….135,866.17
                                 Alcoholic Treatment…………………………........237.50
                                 Ambulance Bequest……………………………..4,750.00
                                 Community Health……………….…..................9,690.56
                                 911 E Wireless…………………………………….391.17
                                 Employees Benefit-Library…………………....34,393.00
                                 Sheriff…………………………………………...4,006.45
                                 Employee’s P/R Misc W/H…………………….......33.34 

Phillip Willis came in to discuss a proposal by Smoky Hill, LLC, to allow them to us the landfill as a staging area for a temporary concrete plant for the Hwy 51 project that is to begin in the spring of 2017.  Joe questioned the idea of charging rent to use the landfill.  Phillip stated it would be up to the Commissioners to request an amount for rent.  All Commissioners agreed to allow Smoky Hill, LLC to use the landfill temporarily.

Joe moved to appoint Sandra Passmore for a 3 year term, starting January 16, 2017, to the Hospital board to replace Milton Gillespie.  Pat seconded.  Motion carried.

Tony Martin appeared and requested that 1/2 of the monies left in the 2016 Road and Bridge budget be transferred to the Road Machinery fund and ½ to the Highway Improvement fund.  This will allow the overlaying of four roads and possibly a 5th road at about $100,000.00 extra to finish the project sooner than anticipated.  Joe moved to approve the transfer.  Pat seconded.  Motion carried. 

Joe asked Tony if the Road and Bridge office needed anything and Tony stated that the carpet was bad.  The Commissioners suggested replacing the carpet in the secretary’s office and Tony’s office and the rest of the office building have either linoleum, tile or stained concrete. 

Tony also asked if it would be fine to trade three pallets of crack repair for a 17-year-old painter that is worth about $4,000.00-$6,000.00.  Commissioners agreed to allow the trade.
Joe then asked Tony to check on Road 26 and Road P for possible washout and a few more spots along Road 26 possible rodents digging out the road.  Tony will discuss with Phillip what would be a good resolution for rodents.

Eunice Schroeder did not appear today.

Pat moved to appoint the Hugoton Hermes as the official newspaper for Stevens County.  Tron seconded.  Motion carried.

Pat moved to have Citizens State Bank as the bank depository for Stevens County.  Tron seconded.  Motion carried.

Pat moved to have First National Bank as secondary depository for Stevens County.  Tron seconded.  Motion carried.

Joe moved to continue the meeting days and time on the 1st and 3rd Mondays at 8:30am unless Monday is a county holiday then the meeting will be on Tuesday.  Pat seconded.  Motion carried.

Tron moved to appoint Joe Thompson as Chairman. Pat seconded.  Motion carried.

Tron moved to appoint Pat Hall as Vice Chairman.  Joe seconded.  Motion carried.

Susan Schulte appeared to present 2 bids from McDaniels Construction and Aredondo Masonary Inc.

                    McDaniels Construction   grout seam on the 3rd floor,fix loose            $376.19
                                                              Marble and grout by elevator on 3rd
                                                              floor, grout in missing places on all
                                                              stairways

                    Aredondo Masonary Inc   stairwells (3), loose piece to right of         $1,900.00 
                                                              elevator door on 3rd floor, gap behind
                                                              coffee pot on 3rd floor

Pat moved to accept McDaniels Construction bid for $376.19.  Joe seconded.  Motion carried.

Pat moved to appoint Matthew Rome to the Stevens County Airport Board for the remainder of Jeff Crawford’s term until October, 2017 then appoint Matthew to another 4 year term starting October, 2017.  Joe seconded.  Motion carried.

Pat moved to go into executive session for non-elected personnel for 10 minutes from 9:25am to 9:35am with Paul Kitzke, County Attorney, Amy Tharp, County Clerk, and Pam Bensel present.  Joe seconded.  Motion carried.  Commissioners came out at 9:35am.

Joe moved to go back into executive session for non-elected personnel for 10 minutes from 9:38am to 9:48am with Paul Kitzke, County Attorney, Amy Tharp, County Clerk, and Pam Bensel present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:42am.

Pat moved to supersede the janitorial and maintenance hours to 40 hours a week maximum with no overtime unless prior written consent from the Head of the Department.  Tron seconded.  Motion carried. 

Joe moved to go into executive session for non-elected personnel for 10 minutes from 9:50am to 10:00am with Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel and Amy Mason present.  Tron seconded.  Motion carried.  Meeting reconvened at 10:00am.  No action taken.

Amy Tharp, County Clerk, presented an encumbrance letter for the 2016 Election budget to transfer $6,000.00 to the County Equipment fund for purchase of new election equipment to update the equipment on hand.

Pat moved to allow Amy Tharp to encumber $6,000.00 from the 2016 Election budget and move to the County Equipment fund.

Amy Tharp, County Clerk presented the GAAP waiver Resolution 17-02 to adopt and sign. 

Tron moved to adopt the GAAP waiver Resolution 17-02.  Pat seconded.  Motion carried

Mike Eshbaugh appeared in person and Matt Green with Kansas Dairy, was on the phone to discuss having the County restrictions and covenants for Stevens County Industrial Park waived on the land owned by KDI, since this area has been annexed into the City of Hugoton.

Pat moved to waive the County restrictions and covenants for Stevens County Industrial Park on the land owned by KDI as long as KDI complies with the City restrictions and covenants.  Joe seconded. Motion.  Motion carried.

Ted Heaton, T J Steers and Adam Mauk with the Sheriff’s office appeared before the Commissioners to suggest more surveillance cameras be place around the courthouse.  Ted suggested the cameras be hard-wired and not battery operated.  Commissioners told Ted to check into what needs done.

Tron requested Robert Rich appear for the next Commissioner meeting on February 6, 2017, to discuss the key card system for the Wellness Center.  
                    
By motion the Board adjourned.

Attest: Amy J Tharp, County Clerk   _______________________________                                                                          Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
FEBRUARY 06, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….……...248,718.41 
                                 Road & Bridge…………………….………....119,371.74
                                 Airport…………………………………………..3,190.10
                                 Building…………………………………………1,357.82
                                 Noxious Weed…………………...………….......8,466.64
                                 Ambulance………………………………………2,763.58
                                 Fire………………………………………………7,415.85
                                 Diversion……………………………………………75.00
                                 Community Health……………….….................23,562.30
                                 Sheriff…………………………………………..12,340.54
                                 Employee’s P/R Misc W/H……………………....... 60.01 

Robert Rich appeared in front of the Commissioners and Tron ran some ideas on what might possibly bring in more members.  Robert stated that the cost of membership had gone up $10, and stated that the County’s property Insurance will not increase if a key card system were to be put in place.  Tron wants to see the Wellness Center out in the community participating in fun runs and to see more classes offered.  It was discussed that more information needs to be acquired on the safety with weights, emergency issues and ages for if the Wellness Center went to a twenty-four hour key card facility.  They also discussed getting more specs on the equipment and bids that involve the same amount of cameras, key cards and other equipment and safety issues.  Tron told Robert to offer Alert Alarm $300 to help with specs on Wellness Center.

Vanessa Willis, Treasurer, appeared and stated that more property taxes have been paid than usual.  Joe asked if there are more delinquencies on taxes than in the past.  Vanessa felt like there was no more than usual. 

Rodney Kelling from the Fire/Ems Department came in to discuss the PIO Class in Garden City in April and suggested that Amy Tharp go to that class. 

Pat moved to appoint Joe as LEPC member.  Tron seconded.  Motion carried.

Rodney also asked about the 2017 budget and stated that his initial budget request at the budget hearing was to acquire more bunker gear at $55,000 and he will receive a grant from the State of Kansas for $15,000.  This would leave him owing $40,000 out of the Fire fund which is not included in the 2017 budget.  Joe moved to allow Rodney to get the bunker gear.  Pat seconded.  Motion carried.

The Commissioners stated that at the next meeting they would discuss where a possibility for the bunker gear would receive funding from.

Rodney also stated that Kansas now allows EMT’s and Fire personnel to be at least seventeen years of age.  He also said that a seventeen year old just passed the EMT course and wanted to know what the liability the County would have since the person is not yet 18.  Joe asked Amy Jo to contact KCamp and find out the rules, regulations and liability for seventeen year olds as EMT’s and Fire personnel.  Rodney also said he will not allow seventeen year olds to drive the County vehicles (Ambulance, Fire trucks, 1st Responder) until that person reaches the age of eighteen years.  Joe made a motion allow seventeen year olds to work as an EMT or on the Fire Department with the proper training and course completion, but no seventeen year old will be allowed to operate county vehicles until the age of eighteen.  Pat seconded.  Motion carried

Lizbeth Hathaway appeared and was presented with a retirement gift of a Grandfather clock by the Commissioners.  She had been employed with the County for fifteen years. 

Tony Martin appeared from the Road and Bridge Department and stated that BH Energy has started pouring the concrete pads.  His only concern was that pouring concrete on the Hooker/Moscow road would cause the concrete to be in the way of cleaning the ditches.  However, he stated that the pads are deep enough that it should not hurt the graders. 

Tony was advised that trading the $4,350 worth of crack repair for a Paint Striper is fine as long as what he is trading is worth equal value of what is received. 

Tron inquired why Tony did not choose a company to purchase tires from locally.  Tony said that he shops around for a better price and receive the tires in an efficient manner as well as receiving discounts for the used tires.

Tron stated that he had heard and seen trees in a ditch on the Right-of-Way.  Tony said the Road and Bridge Department trims the trees when they have the time but his main concern right now are the roads.  Tony inquired that if the landowner still owns the Right-of-Way, then what are the County’s rights for cutting or trimming?  Tony said he felt like someone should get ahold of the land owner to cut down the trees or contact the County to verify that it is fine to cut or trim them. 

Greg Grewell called Tony about the lots on the east side of Moscow around the airport.  Pat said it will take a lot of money to do a survey and asked if it would be in the County’s best interest to possibly get a road easement. 

Tony also informed the Commissioners that the Road and Bridge Department had recently purchased a new copier since the one they purchased in 2007 can no longer be repaired.

He also told the Commissioners that there is an Asphalt Seminar training in Garden City for $75 per person and a new employee would be attending.  There is also a SWKS Highway Official meeting in Garden City at the Clarion on February 16, 2017.

Paula Rowden appeared in front of the Commissioners and inquired that if in the event of an emergency (i.e.: natural disaster) is there a policy to pay the workers for their time.  She said the State wants to make sure people receive payment for their work in emergency situations.  FEMA should pay but the State requires we have provisions in place.  Pat made a motion to have a policy made that would provide coverage to workers who help in an emergency situation.  Joe seconded. 

Paula is also requesting that a memorandum be set in place to allow the Memorial Hall to be used if needed as a clinic in such situations.  She stated that the Hospital should be allowed to hold presidence over the Memorial Hall if it is needed more urgently than the Community Health Department.  Pat made a motion for a memorandum to use the Memorial Hall in emergencies and Tron seconded.  Motion carried.

Paula mentioned that the AutoClave, which sterilizes tools, broke down and at this point she sees no need in purchasing another one when it can be surplused.  Paula also explained to the Commissioners that she is going to start infant ear screenings and the machine will be provided by the State of Kansas at no cost to the County.

Phillip Willis with the Landfill and Noxious Weed Department brought in his year end report for the Commissioners to sign.  He also stated that there is dirt at the Landfill for people and that the cost is $1 per load if self-loaded and $2 per load if County workers load it.

Susan Schulte with the GIS Department came in to show the Commissioners the cost of a new water fountain for the 2nd floor of the Courthouse.  Pat said he could look around and possibly find one cheaper. 

Pat moved to go into executive session for non elected personnel for 10 minutes from 10:41 am to 10:51 am with Paul Kitzke, County Attorney and Amy Jo Tharp, County Clerk present.  Tron seconded.  Motion Carried.  No action taken.  Meeting adjourned at 10:50am.

Keri Morris and M’Lynn Swartz with NRCS appeared and discussed an Emergency Water Plan in which the National Government will help pay for clean up and repair for water/flood emergency to private owners and County.

Sheriff Ted Heaton checked in.

Pat appointed Tron to be the voting delegate for Port Authority and WKANDO.  Joe seconded.  Motion carried.

Pat appointed Joe as the alternate for Port Authority and WKANDO.  Tron seconded.  Motion carried.

MaryAnn Willoughby appeared showing concern for the Wellness Center and asked where the County stands on the facility.  Tron stated that at this time the Wellness Center is still County funded.

 

By motion, the Board adjourned.

Attest: Amy J Tharp, County Clerk   _______________________________                                                                          Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
FEBRUARY 21, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….…….....25,697.43 
                                 Road & Bridge…………………….………......44,236.52
                                 Building…………………………………………3,695.64
                                 Noxious Weed…………………...…………..........607.81
                                 Ambulance………………………………………1,002.14
                                 Fire………………………………………………2,330.24
                                 Alcoholic Treatment...…………………………….237.50
                                 Insurance Agency..……………….…......................410.00
                                 Community Health……………………………….6,849.03
                                 911 Wireless………………………………………..391.17
                                 Sheriff…………………………………………….3,725.01
                                 Employee’s P/R Misc W/H……………………....... 33.34 

 

The Commissioners discussed the trade that Paula Rowden, with the Community Health Department, had with Ghumm’s Automotive.  She traded the 2014 Kia Sedona (VIN: IKNDMG4C75E6537948) and 2014 Ford Titanium Wagon (VIN: NM0GE9G71E1159292) for a 2016 Toyota RAV 4 (VIN: 2T3RFREV8GW487145).  The Commissioners allowed Paula to make this trade as long as it was for the same amount and no money owed.  The Commissioners then discussed, that if a department is to trade or purchase any item worth $10,000 or more, then the Department Head needs to appear in front of the Commissioners during a Commissioner meeting.

Jorge Camacho checked in.

Pat moved to go into executive session for non-elected personnel for ten minutes from 8:40 am to 8:50 am with Paul Kitzke, County Attorney, Amy Tharp, County Clerk, and Jorge Camacho, Maintenance present.  Joe seconded.  Motion carried.  Commissioners came out at 8:50. 

Tron moved to go back into executive session for non-elected personnel for five minutes from 8:50 to 8:55 am with Paul Kitzke, County Attorney, Amy Tharp, County Clerk, and Jorge Camacho, Maintenance.  Pat seconded.  Motion carried.  Meeting reconvened at 8:55 am. No action taken.

Rodney, EMS Director, checked in.  He wanted to verify the motion that seventeen year olds may be able to work as EMT’s or Fire Volunteers.  The Commissioners agreed to that on the stipulation that a waiver be drawn up by Paul for the workers under the age of eighteen to sign allowing them to work but not able to drive county equipment.

Rodney was asked about the Bunker Gear and he stated the bills should be able to be submitted to Accounts Payable this week and once the bills are received and paperwork completed he should be able to send off for the grant that he has already been approved for.  The grant paperwork is due by May 1, 2017.  Rodney also stated the grant is in the amount of $15,000.  He will take $25,000 out of the Fire Bequest fund and $31,000 out of Courthouse.  Joe said when the grant of $15,000 is received, it will be put back into the Courthouse-General fund account to help compensate.  Pat made a motion to cover the exceeded cost of $31,000 from Courthouse-General fund with the grant of $15,000 going back into this account.  Joe seconded.  Motion carried.

Amy Mason checked in to discuss Rodney’s log time of regular business day hours.  Rodney states his office hours are Monday thru Friday 7:30 am to 4:30 pm with every other Friday off, and twenty four hours a day on call.  Amy explained that in order to keep track of an employees accrued time, vacation, sick and personal pay, he should be logging the times he is physically at work during his office hours. 

Greg Wellbrock, County Appraiser appeared and acknowledged that he mailed the valuation notices out earlier this year because the Clerk’s office needs the valuations before June 25th.  With oil and gas, he said the State of Kansas put oil at forty-three as a high and thirty-eight as a low.  Last year it was thirty-seven the high and twenty-three was low, which gave an average of twenty-five per barrel.  The State of Kansas is supposed to announce what the price of Natural Gas will be by April 1, 2017.  Last year the price of Natural Gas was $1.56 per thousand cubic foot.  Greg stated that he will be back in April to give another report.

Greg and Pat discussed the ABENGOA plant and that it will need to be revaluated to establish the value of the property even if they are exempt from paying taxes for ten years.

Gary Porter appeared and was presented with a retirement gift of  Outback Steakhouse certificates and a prepaid gas card by the Commissioners.  He was employed with the County for seven years. 

Tony Martin appeared from the Road and Bridge Department and gave some information on KDOT and what the State of Kansas helps to pay for roads and roadwork.  He said that Stevens County is a County Unit System for highways and is a good system.  He also turned in the 2016 Engineering and Road Supervision report.  He said the County will apply for $79,000 to help with road repairs.

Tony said in order to get the overlaying done in a reasonable time, the Road and Bridge department will be starting their summer hours on May 1, 2017 thru September 1, 2017.  That will be four ten hour days from 7:30 am to 6:00 pm, Monday thru Thursday.  If a week has a holiday, then the hours for that week will be 7:30am to 4:00pm for that week.

Paul Kitzke had Amy Rich from the Clerks office appear and asked if she had spoken with the County’s Blue Cross insurance agent Stacie Elersic.  Amy and Paul discussed the issue of allowing the employees to choose between the Plan A and Plan C, which the State of Kansas requires the County to give the employees the choice. 

The Commissioners discussed the inter-local agreement on the County’s dispatchers.  The City of Hugoton was to start helping with fifty percent of the dispatcher wages as of January, 2017, as per previous Commissioners Proceedings.  The City of Hugoton would like to stay at thirty percent as they have in the past.  The Commissioners have decided to discuss the situation with Sheriff Ted Heaton to see what his response is before a decision is made.

Deputy TJ Steers checked in.

Pat said to have Susan Schulte order a new water fountain for the courthouse.

 

By motion, the Board adjourned.

Attest: Amy J Tharp, County Clerk   _______________________________                                                                          Joe Thompson, Chairman

 

 


COMMISSIONERS PROCEEDINGS - SPECIAL
FEBRUARY 21, 2017

A special meeting was called with Sheriff Ted Heaton, 6:00 pm on February 21, 2017 for communication on Dispatcher’s pay.  Commissioners Joe Thompson, Pat Hall and Tron Stegman were present.  Also present was Amy Tharp, County Clerk and Ro Glenda Coulter, Hugoton Hermes. 

Sheriff Ted Heaton appeared, as well as Deputy TJ Steers, Trina Young and Dispatchers Tammy Kiley, Mayra Mendoza, Toni Mantzke and Maria Don Juan.

All parties were present and Joe decided not to call the meeting to order and instead was rescheduled for the next Commissioner Meeting day on Monday, March 6, 2017 at 8:30am.

Meeting Canceled at 6:10pm.

Attest: Amy J Tharp, County Clerk _________________________                                                                                               Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
MARCH 06, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Joe seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….……...154,150.71 
                                 Road & Bridge…………………….………....117,525.87
                                 Airport…………………………………………..3,190.10
                                 County Building………………………………...4,230.17
                                 Employee Benefits (work comp)……………..170,114.00
                                 Alcohol Treatment………………………………...237.50
                                 Ambulance Bequest………………………………...39.50
                                 Fire Bequest…….………………………...........26,566.00
                                 Employee Miscellaneous W/H………………..........33.34
                                 Noxious Weed…………………...………….......8,100.34
                                 Ambulance……………………………………..11,881.31
                                 Fire………………………………………………3,702.28
                                 Community Health……………………………..26,142.16
                                 Sheriff…………………………………………..66,895.83

Robert Rich with the Wellness Center was in attendance.

Tron moved to go into executive session for non-elected personnel for fifteen minutes from 8:36 am to 8:51am with Paul Kitzke, County Attorney present.  Joe seconded.  Motion carried.  Meeting reconvened at 8:50am.  No action taken.

Tron moved to go back into executive session for non-elected personnel for ten minutes from 8:50am 9:00am with Paul Kitzke, County Attorney present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:00am.  No action taken.

Pat moved to go back into executive session for non-elected personnel for 5 minutes from 9:00am to 9:05am with Paul Kitzke, County Attorney and Robert Rich, head of Wellness Center.  Tron seconded.  Motion carried.  Meeting reconvened at 9:05am. 

Pat made a motion to transfer Robert Rich from Wellness Center to Road and Bridge Department.  Tron seconded.  Motion carried.

Vanessa Willis, County Treasurer, appeared to inform the Commissioners that her office will now be selling the Kansas Wildlife Fish and Game permits for hunting and fishing.

Vernon Anderson with Planning and Zoning appeared and stated that the Zoning meeting will commence March 14, 2017, at 7:00pm in the Commissioners room at the Courthouse.

Rodney appeared and Paul stated that EMT’s in Kansas are allowed to be employed at the age of seventeen years but he was unsure if it is allowed for Fire Fighters.  He will check into it.  Rodney and the Commissioners discussed a possible class to get kids interested in Fire fighting and EMT work.

Rodney asked the Commissioners if they were going to put a Resolution in place for a Burn Ban since it has been too dry and windy as of late.  Joe asked Paul to write up a Burn Ban Resolution.  Tron stated that a Burn Ban would be good because of all the rotten grain at UPA keeps catching on fire.  Rodney stated that UPA have a plan to bury the rotten grain.  Joe said Paul will draw up a Burn Ban Resolution and it should state, until further notice.

Joe moved to adopt Resolution 17-03 stating that Stevens County is banning all burning within the County limits until further stated.  Pat seconded, motion carried.

Rodney, mentioned that there were two separate fires in Stevens County on Sunday, March 5, 2017.  One fire was at the County Pond and the other was on Road P and Road 20.  The one on Road P was caused by someone welding and the sparks caught some dry grass on fire.  There is no factual cause as to what started the fire by the pond. 

Tony Martin from Road and Bridge appeared.  Tron asked if Tony would hire Robert if he wanted to transfer from the Wellness Center Director position to Road and Bridge.  Tony said he will accept Robert Rich’s application and hire him if that is what Robert wants.

Tony requested a ten minute Executive session of non-elected personnel from 9:25am to 9:30am.  Pat made a motion and Tron seconded.  Meeting reconvened at 9:30am.  No action taken.

Tony stated that Road and Bridge would like to have all the roads graveled before summer work.  There are fourteen miles of roads and they only have seven miles finished at this time.  They are behind schedule because they started putting out gopher bait last week and it’s taking longer than the two days they expected. 

Road and Bridge is also getting in rock material for asphalt sealing to hopefully begin in April, weather permitting.  Tony also received the KDOT index for checking prices for materials to repair roads.

Joe discussed that he attended the Moscow Recreation Board Meeting on Wednesday.  The recreation did not raise their mil enough to have the funds to open the Moscow Swimming Pool.  He stated they were about $50,000 short to open.

Joe also stated he would find it informative and a good idea to have the Commissioners take a meeting day and do a walk-through of all the different Departments to familiarize themselves with the County entities.  He believes it would be beneficial to see what the buildings look like and see what problems might need to be addressed since the building budget is low on funds.

Phillip Willis with the Landfill/Noxious Weed Department appeared.  He stated that Ebert Construction wants to burn stocks around the old Abengoa plant using a curtain type enclosure to keep the fire from spreading.  They inquired with Phillip to see if he would be interested or willing to take 1,400 to 2,500 tons of ash.  Phillip told them he did not want to take the ash.

Pat asked if the equipment that is supposed to be used to repair 11th Street is still being stored on County land and if they were still going to do 11th Street because the Legislative department said they will not be repairing any roads in Kansas this year.  Phillip said he has not heard but the equipment is till on the County land.

Paul Kitzke asked if the concrete that has been dumped out at the landfill had been paid for yet, Phillip said it has not been paid.  Pat said the concrete is now being dumped south of town.  The Commissioners then discussed  possibly putting an ordinance in place to make a rule on where to dump concrete.

Alvin Riley was in attendance.

Sheriff Ted Heaton appeared to discuss the dispatch wage issues.  Ted stated that the 50/50 agreement between the City of Hugoton and the County of Stevens, to split the Dispatcher wages was agreed upon on March 7, 2016, to go from the City paying 30% to paying 50% beginning January 1, 2017, and once the City has received their first bill they are in disagreement on the Dispatch wage split. Pat said the City doesn’t want to change from paying 30% to 50% because they do not have the funds.  Tron felt that if the City is paying half of the Dispatcher wages then the City should be allowed to help dictate who is hired and how much there are paid and help run the dispatch center.

Joe Said if the City needs a rate increase to cover the half of dispatch wages then they will increase it anyway.

Ted interjected and stated that in 2005 a decision was made to have the City go from paying half the Dispatch wages to only paying 30%.  Also it was stated that at one time the City didn’t have to pay for any dispatch wages because the County agreed to help the City and give them some relief.  He then stated that now the County needs help and is in distress.  Ted also said that by reviewing the calls that come in to dispatch for City Police, Sheriff, Ambulance and Fire, the Police have more calls yet most of the callers request the Sheriff Department.  He also said that the City Clerk, Tom Hicks, had stated at one time that the Sheriff Department does a great job with their dispatch services.

Pat made a motion to give extra funds to help with dispatch pay to help the City out.  Due to a lack of a second, the motion dies.

Tron made a motion to have the City of Hugoton pay 50% of dispatch wages for the year of 2017 and the following year of 2018 change the percentage back to 30% for the City of Hugoton.  Pat seconded.  Joe opposed.  Motion carried.

Robert Davis from the Stevens County Airport Board and Gary Porter appeared to discuss the issue with KPERS.  The Commissioners stated that the Hugoton Hermes published that Gary Porter will still work at the airport after his retirement.  The Commissioners then told Robert and Gary that the laws for KPERS does not allow a person who is going to retire  knowingly have a job after retirement  and will penalize the County and Gary.  Robert said he would check the board minutes to see if it was ever stated that Gary was going to work after retirement but to his knowledge it was never discussed.  The Commissioners told Robert that they weren’t intending to meddle but to be informative.  They then asked Paul Kitzke to check into the KPERS rules on retirees.

Pat moved to call an Executive session with Amy Jo Tharp beginning at 10:40 am for ten minutes.  Tron seconded.  Paul Kitzke, County Attorney and Amy Jo Tharp, County Clerk were in attendance.  The meeting commenced at 10:50 am.  No action Taken.

                    
By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk _________________________                                                                                                    Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
MARCH 20, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….…….....35,919.51
                                 Road & Bridge…………………….……….....114,679.01
                                 County Building………………………………...1,306.29
                                 Employee Miscellaneous W/H………………..........33.34
                                 Noxious Weed…………………...………….......1,120.42
                                 Ambulance………………………………………1,207.16
                                 Fire………………………………………………1,163.53
                                 Insurance Agency………………………………..1,493.00
                                 Community Health……………………………..11,495.59
                                 Sheriff……………………………………………2,412.81
                                 911-Wireless………………………………………400.59

Elaine Rowden with the Wellness Center was in attendance.  Elaine requested to hire Darla Mirabal for a temporary part time position with the wage starting at $10 per hour.  Tron moved to hire Darla at $10 per hour for part time position.  Pat seconded.  Motion carried.

Joe told Elaine to make an employee job description for the part time position.

Elaine brought in the bids from Alert Alarm and Satanta Electronics, LLC. for the 24-hour key card system the Commissioners want to set up at the Wellness Center.  The Commissioners have decided to review the bids to see if they need more information and knowledge on what the system would entail to run the facility for twenty four hours.  They will put their decision on hold until the next meeting on April 3, 2017.  Elaine also informed them that Alert Alarm can either take care of the payment and coding of the cards or they will train the Wellness department on how to manage the system to save costs. 

Pat asked who is mowing out at the Wellness Center now.  Elaine said no one was mowing and asked if it was possible to put the two storage sheds up for bid and use that money to purchase a mower.  Pat said he would look into the Road and Bridge Department to see if they could mow that lot. 

Elaine discussed the equipment and told the Commissioners that four treadmills are broken and  too old to get parts.  She said Robert usually worked on the equipment to keep them up and running. She would like to purchase equipment through a company that will go into a maintenance agreement to keep the equipment working.  At this time the Commissioners are going to hold off from entering into any purchases or agreements on equipment for the Wellness Center until they get other issues settled.  Joe said he would like to move the meeting to the Wellness Center when all the other appointments from the day have been discussed to view and talk about the equipment and sheds. 

More of the Wellness Center was being discussed and Joe said to table everything except employment, Tron and Pat agreed.  Tron asked Elaine to attend the next Commissioner meeting on April 3, 2017, to finish discussing the rest of the Wellness Center involving the key card system among other issues.

Tony Martin said they were done with rodent control.  Road and Bridge is getting ready to start crack sealing and the Kiwani’s sale is coming up and the department employees are willing to help other county departments get items to the sale.

Tony said that the last three people he hired were getting a $1.00 raise (no names given).  He said the department can mow the Wellness Center and will look at the pot holes around there to see if they can possibly fill them in.  Road and Bridge will also send some people to the Wellness Center to pick up the tread mills that will be in the Kiwana sale.

Ted Heaton, TJ Steers and Adam Mauk said the cameras were installed and working.  TJ visited with the Commissioners and explained the camera system.
David Bozone showed up to cause chaos.

Joe made a motion to update the controlled burn resolution.  Resolution 17-04 for controlled burn policy to alert the proper authorities that an individual is burning and will be in control.  Tron seconded.  Motion carried.

Joe made a motion to put in the Employee Policy Handbook that the maximum monthly premium cost the county will cover for the following health insurance plans is $694.66 for single (employee only), $1456.40 for employee plus spouse, $1337.10 for employee plus child(ren) and $1741.20 for employee plus family.  If an employee chooses a plan that is more than the specified, the employee will be responsible for the difference of the two (2) amounts.
         
 If an employee/retiree chooses a plan that is more than the specified, the employee/retiree will then be responsible for the difference of the two plans.  Pat seconded.  Motion carried.

Paula with the Stevens Community Health Department said she had many surplus items, including some old cabinets, counter tops, two sweepers and some light fixtures that she would like to take to the Kiwanas sales this coming weekend. 

Paula said that Knipp can put a thermostat on the outside to get the HVAC system to heat or cool depending on outside weather.  The cost would be around $1,417.00.  Pat would like to ask Knipp that if the system had to switch to cool would it have to cool the boiler down as well because that could cost more utilities.  The Commissioners agreed that they would like some more information on the system before they make a decision.

Paula said she could write for a new grant that helps with nutrition and physical activity for the community.  She does not feel it would be possible this year but very probable for next year.

Tron asked Paula why the Community Health Department uses an outside lab instead of the Hospital.  She said because with the majority of the clients that come into the Health Department are usually uninsured or low income and can not afford the lab costs or deductible at the Hospital whereas some of these outside lab companies can do cheaper lab costs for low income customers. 

The Commissioner meeting was moved to the Wellness Center to view the buildings, tread mills, lawn and pot holes.  
           
By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk ___________________________                                                                                                    Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
APRIL 3, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney, Amy Rich, Deputy County Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Tron moved to approve the county vouchers.  Joe seconded.  Motion carried.  The deputy clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….….……........119,109.03
Road & Bridge…………………………….…….111,586.68
Building………………………………………………330.70
Noxious Weed……………………………………...9,223.91
Airport…………………………………………….22,570.84
CommunityHealth…………………...…………...24,636.03
EMS………………………………………………12.518.42
Fire………………………………………………..12,125.15
Sheriff…………………………………………….72,900.09
Library……………………………………………61,258.25
Alcoholic Treatment…………………………………237.50
Employee’s P/R Misc W/H …………………………...85.86

Curtis Crawford with Alert Alarm & Joe shared information from the Moscow City Council meeting that the Moscow city pool will receive a $40,000 donation from the Myrtle Parson’s Trust Fund to help with operating expenses this summer.  Joe made the suggestion to donate $10,000 to the Moscow pool.  Tron said he would be okay with that considering the Parson’s Trust is making a substantial donation.  Pat stated that he does not feel this is a wise use of taxpayer money.  Tron asked Curtis what the breakdown of the costs are to run the pool.  After further discussion, Joe suggested a lesser amount for the donation from the county. 

Joe made a motion for Stevens County to make a one-time donation of $5,000 to the Moscow city pool.  Tron seconded.  Motion carried.

Curtis spoke about the cost and installation of the key card system for the Wellness Center, clarifying that if his company oversees the membership billings it is an additional cost.  He said they could do a six-month contract, a one-year contract, or whatever the commissioners prefer if they would like to transition an employee to learn the billing system later on.  Tron said he would like Alert Alarm to handle the membership billings at least until the end of 2017.  Pat voiced that he still does not feel further investment in the Wellness Center is a good use of tax payer money so did not have any input regarding the key card system or the handling of the membership billings.  

Tron made a motion to have Alert Alarm install the key card system at the Wellness Center and have Alert Alarm do the billings through the end of the year.  Joe seconded.  Motion carried.

Next on the agenda was Bob Wetmore with Great Plains Development, Inc.  He talked about CGB fund grants for water, sewer, streets, curbs and demolition and how they partner with banks for SBA loans to help with these funds.  He reported on funds of a half million dollars going to Moscow to help with the problems with the lagoons.  Bob expressed his appreciation to Stevens County for their continued support over the years. 

Pat made a motion to appoint Tron to the Great Plains Development Board.  Joe seconded.  Motion carried.

Pat made a motion to rescind the burn ban for Stevens County.  Tron seconded.  Motion carried.

Tony Martin checked in for Road & Bridge.  He said there is a sludge clean out scheduled, a rep with KCAMP coming to do a traffic control demo, and he informed that the asphalt work was being pushed off until April due to the rain. He mentioned a wreck that had occurred at the intersection of Road 14 and Road M and wanted to clarify that this is a wide-open area and there are no trees, obstructions, etc., which would make it difficult to see an oncoming vehicle.

Ted Heaton came in to read and review Resolution 17-11 regarding the abandoned or vacated alleys for Feterita/Meadows. (*Revised-previous did not state what resolution was for and number incorrectly)

Pat made a motion to accept Resolution 17-11.  Tron seconded.  Motion carried.

Elaine Rowden came in to report that she had visited the Satanta Rec Center fitness facility and shared some of the differences between the set up there and Alert Alarm’s proposed system for the Wellness Center here.  The commissioners informed her that a motion had been made earlier in the meeting to have Alert Alarm proceed with installation of the key card system.

Vanessa Willis dropped in to ask Paul about legal proceedings regarding the insufficient check the Treasurer’s office received back in September.  Paul informed her that there is an active warrant out for that person so they will be detained if they are located.

Paula Rowden was next on the agenda to give an update on the grant she applied for and share some ideas on how to improve ratings the Community Health Dept. receives through County Health Rankings.  She informed the commissioners that the grant was not approved due to the lack of a coalition within the county being actively involved in seeking outside grant funding.  Paula was joined by Rich Hodges of Fire Alarm Specialists, Inc. to discuss the fire alarm system at the health dept.  Rich explained the problems it is having and that it is not up to code.  He stated that the system was outdated just a couple of years after initial installation in 1996 and where a temporary “quick fix” may be performed, he feels it’ll be much more beneficial to replace it.  Paul said bids would need to be solicited for replacement of the unit.  The commissioners approved this and Rich provided Paula with a spec sheet so she can request bids.

Pat made a motion to have Knipp Services install a thermostat censor on the HVAC system at the Community Health Dept.  Tron seconded.  Motion carried.

The meeting was then moved to the Community Health Department where the commissioners, Amy Rich and RoGlenda Coulter were given a tour of the building by Paula Rowden.

By motion, the Board adjourned.

Attest: Amy Rich, Deputy County Clerk                    __________________________                                                                                                Joe Thompson, Chairman
                                                                                                                       

COMMISSIONERS PROCEEDINGS
APRIL 17, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney, Amy Tharp, County Clerk, Pam Bensel, County Deputy Clerk and RoGlenda Coulter, Hugoton Hermes.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….…….....14,030.28
                                 Road & Bridge…………………….………......26,390.69
                                 County Building………………………………...2,130.77
                                 Noxious Weed…………………...………….....19,013.54
                                 Ambulance………………………………………2,010.62
                                 Fire………………………………………………3,637.79
                                 Community Health……………………………..10,752.03
                                 911-Wireless.……………………………………...398.19
                                 Sheriff……………………………………………5,621.84
                                 Employee Miscellaneous W/H………………......1,206.68

Susan Schulte with the GIS department checked in and informed the Commissioners that some tile in the kitchen will eventually need replaced and the ice machine is working just fine.  She also informed the Commissioners that the handicap button for the Memorial Hall doors, to her knowledge, works and needs batteries replaced regularly.

Rodney with the Emergency Management checked in to see if Paul Kitzke had the waiver finished for the minors (seventeen years old) wanting to take part in volunteer firefighting and EMS.  Paul said he will get them done and e-mailed as soon as he can.  Rodney stated that the EMS class is done and the minors (seventeen years old) have taken the hands-on personal testing but Rodney is waiting for the test results.

Josh Morris with the Stevens County Extension Council appeared along with several other members:  Brad Niehues, Nancy Honig, Don Beesley, Ashley Fiss and Steve Rome.  Josh turned in the Extension/4H budget proposal and said that it hasn’t changed other than raising the utilities on 4H to $500.

Josh said that the Stevens County Extension office had been discussing with other counties to look into districting because he feels it would help with budgets and costs.  They have been working with $5,000.00 less than in 1997, and have remained at that for several years.  The budget is so tight that there is no wage or cost of living since 2015.  The Extension has used 4H donated funds for office supplies, travel and other items.  They have recently received a grant to do an after school garden with kids and hope they will have a good turnout.  Joe asked if they had any money in their Capital Outlay and Josh said that they have money in there to help out next year (2018) and will probably cash out some CD’s.

As far as the Extension office for districting, Josh would like to get  some advantages and disadvantages listed to get a better idea involving anywhere from three to six (3-6) counties to see if it would work out.  Don Beesley said that possibly sometime next year or in the near future it might be possible to district.  Tron asked about districting with larger counties and Ashley Fiss said they are trying to push the idea with neighboring Extension Boards, County Commissioners and agents to do districting.  The Extension members have spoken with six (6) counties at this time that would like to possibly move forward with districting.

Sheriff Ted Heaton checked in.

Tony Martin with Road and Bridge checked in to have the Commissioners sign a Crossing Permit.  Tony also stated that the department is currently cleaning out the asphalt heating tubes and making sand to run through the plant to start hauling sometime this week.  He is hopeful that within one to two (1-2) weeks they can get the roads ready for chip seal and overlay.  He recently received new maps from the State of Kansas on Stevens County’s traffic count.  Kirkham Michael is still waiting on FEMA to finish the estimated project.

Vernon Anderson with Planning and Zoning Department checked in and told Paul that he needs to do a Resolution to adopt a Conditional Zoning Certificate for expansion on KDI.  Vernon asked the Commissioners to approve the Conditional Zoning Certificate so he can start getting it processed.  Joe moved to approve the Conditional Zoning Certificate.  Tron seconded.  Motion carried.

Vernon informed the Commissioners that a public hearing will be held on May 15, 2017, at 10:30am for Conditional Zoning Tickets.

Pat made a motion to go into executive meeting with Susan Schulte, Pam Bensel and Amy Tharp for non-elected personnel at 9:50am to 10:05am for fifteen (15) minutes.  Tron seconded.  No action taken.

Susan Schulte informed the Commissioners that she is going to have a booth at the Stevens County Fair to explain what the GIS department is about and what all it does.  She also mentioned that the County’s website will have to be changed and set up through a different host.

Pat made a motion to go into executive meeting with Amy Tharp from 10:11am to 10:16am for five (5) minutes.  Tron seconded.  No action taken.

The Commissioner meeting moved to the Extension office and to the Fairgrounds to view the buildings.  
           
By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk __________________________                                                                                                    Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
MAY 2, 2017


The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Rich, Deputy County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Tron seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The deputy clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
                         

                        

                          General……………………………….….……..........167,002.74
                          Road & Bridge…………………………….….……..118,003.65
                          Building………………………………………..…………827.30
                          Noxious.Weed………………………………..……….14,310.66
                          Community.Health…………………...………….…....63,672.94
                          EMS………………………………………………..….20,528.46
                          Fire………………………………………………..…….6,153.41
                          Sheriff……………………………………………..…124,181.88  
                          Alcoholic Treatment……………………………..……….237.00
                          Employee’s.P/R.Misc.W/H.……………………..……….....1.76
                          Diversion…………………………………………….........170.00


Rodney Kelling came in for EMS/Fire to give a run down on the activity from the storm.  Pat said he had received some inquiries regarding stocking medications on the Moscow ambulance.  Rodney explained that due to the infrequency the Moscow ambulance goes out, the expense of the meds, and the temperature not being cool enough in the building where the ambulance is parked, only some meds are kept on there but no narcotics.  He then elaborated that if there is a need for something that is not in that ambulance, an IV would be started first anyway before administering any medication and he would typically be on his way by then to supply the needed drugs.


Next was Susan Schulte, who came in to inform of issues with the courthouse roof.  Pat stated that because Aqua Shield guaranteed the work they had done, he would contact them to come fix the problems.  Susan gave the commissioners an estimate from Knipp for $2,983.00 for the leaks on the BC.  She said Knipp thought some of the cost could possibly be reduced if they do the repairs on a date they plan to travel here for a regularly scheduled check of the system.


Tony Martin reported on the Road & Bridge’s clean up and assistance due to the storm damage.  He said, ironically, they started their “summer” hours on Monday cleaning up from a blizzard after just having mowed ditches on Friday.  There was a discussion regarding how bad circumstances need to be during inclement weather conditions before the road crews will grade private roads for residents in need, such as elderly.  The commissioners said they feel that should be at Tony’s discretion.  Pat said a “thank you” to the department for clearing snow and tree branches from the courthouse property and asked if some of the crew could also assist with tree branch removal at the library.  Tony said the bridge inspectors from KDOT had been at the office looking over the records.  They informed him that an engineer would need to draw up a detour route for the low water bridge over the Cimarron in case the bridge falls.  If the original plans for the bridge are located, it will take less time to complete the detour plan.  There was further discussion on a topic that had come up in a previous meeting regarding a resident’s request to close a road.  Tron excused himself from the discussion, but the commissioners made the decision to leave the road open for now since it seems that many people use it.  Tony presented Paul with a contract from Cullison Gravel Pit.

Ted Heaton popped in to commend the Road & Bridge crews for their hard work during the storm.  He appreciated them pulling his vehicle out when it became stuck while he and a deputy were trying to tend to those stranded.


Next on the agenda was M’Lynn Swartz and Loren Seaman who came in to present the Soil Conservation budget request.  She informed the commissioners the government will make a budget decision May 15 so the budget request may change somewhat, but they will request basically the same amount of $32,000 like last year.  There is a 43% cut in salary, 49% cut in benefits and 36% increase in travel, as M’Lynn has to travel for training.  They shared that Soil Conservation gives $100,000 in scholarships to students.  They are trying to remain conservative with their budget requests and appreciate the continued support of the county.  The commissioners replied that they feel the funds provided to Soil Conservation have been very beneficial to the community.


Paul presented an interlocal agreement from the city council for the 1% sales tax increase for the commissioner’s review.  The commissioners were not satisfied with the way the agreement tied the tax increase to a graduated break on dispatch fees the city pays.  The commissioners agreed the graduated break in dispatch fees being a condition to the county receiving the funds from the tax increase, was not part of the agreement and it was never even brought up until after the tax increase funds going to the county was voted on.  They stated that they would not sign this interlocal agreement and they would all attend the next city council meeting to seek some clarification.


The commissioners were given bids that someone from the senior center had dropped off at the clerk’s office for heat/AC repairs for the Hugoton senior center building.  The commissioners made the decision not to review the bids at that time.  They would first like someone from the Council on Aging board to provide details of the specific issues so they can decide what needs to be done and a spec sheet can be drawn up.  Pat said he would contact Karen Rich from the Council on Aging board.


Joe made a motion to go into executive session with Jorge Camacho and Paul Kitzke present for fifteen (15) minutes from 10:26 to 10:41 am.  Pat seconded.  Motion carried.  No action was taken.


Budget requests were submitted to the commissioners for SDSI (Southwest Developmental Services, Inc.) in the amount of $39,681 and for RCDC (Russel Child Development Center) in the amount of $25,500.  Vicki Hubin with Western Kansas Child Advocacy Center asked for whatever amount Stevens County would be willing to give.


Pat said Phillip Willis had mentioned wanting to keep the landfill open an extra two hours a day until May 27 in order to accommodate the massive amounts of tree branches being hauled there.  Pat asked RoGlenda to publish the extended hours in the Hermes.

By motion, the Board adjourned.
Attest: Amy Rich, Deputy County Clerk                   __________________________                                                                                               Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
MAY 3, 2017


The commissioner chair called a special meeting for 4:00 PM on May 3, 2017, to discuss the large number of dead cattle due to the April 30, 2017 blizzard.  Commissioners Pat Hall and Tron Stegman were present and Joe D Thompson by conference call.  Also present were Paul Kitzke, County Attorney; Rodney Kelling, EMS Director; Ted Heaton, Sheriff; Phillip Willis, Landfill Supervisor; Tony Martin, Road & Bridge Supervisor; and Amy Rich, Deputy County Clerk. 


Joe said several people had called him to ask if the commissioners would be willing to approve burying dead cattle east of the landfill.  He said there is an overwhelming amount of dead cattle in Grant County.  The speculation was thousands, whereas, Stevens County had only a reported couple hundred left to bury.  Gordon Bi-Products out of Moscow had been making transports to the rendering plants as fast as they could, but it was becoming a growing health and safety concern that there would be too many dead cattle left in the open for too long due to a lack of manpower in getting them properly disposed of.


Pat stated that he did not support the idea of out of county carcasses being buried east of the Stevens County landfill.  He felt the ground should remain for the originally intended purpose of potential future expansion of the landfill.  Ted, Rodney, Phillip and Tony agreed.  Tron said he was still processing the information and was undecided.  Joe was still in hopes of doing the neighborly thing and thinking of some way they could help.  He said when the hay bales caught fire in Moscow, other counties rallied and came to our aid so we should think about how to return the favor.


Rodney explained that feed yards are supposed to have a plan in place for burying a large number of their animals should something catastrophic occur.  He said Joe made a good point about the help Stevens County received from other counties during the fires and that if it is agreed that Stevens County should not take the dead cattle here, an option might be to offer labor and equipment to help dig holes in Grant County.


Phillip talked about the long period it would take for the carcasses to decompose so it could definitely effect the future use of the land east of the landfill if it were needed for expansion in the near future.  He said there are only 3 landfills in this part of the state that accept dead animals for disposal and that is Seward, Finney and Ford.  He had heard that Seward and Finney were already at their capacity of accepting dead cattle.


Tony put Grant County Public Works Supervisor, Randy McCauley on speakerphone.  Randy shared some number totals from KDHE and some plans Grant County is working to put in place.
The Grant County Emergency Management Coordinator, Don Button phoned in to Rodney.  Rodney put the call on speaker.  Don shared information on plans Grant County is working on.  He explained that policies differ for private farmland vs. commercial feed yards but the max per hole is up to 100 head without having to obtain a permit.  He said if he finds that anyone is in need of extra help digging holes, he would call Rodney and let him know.


Tron said he would have to go ahead and agree with everyone that Stevens County should not bury out of county carcasses east of the landfill in Hugoton.  After further discussion, the commissioners decided it should be left that private landowners and feed yards be responsible for their own carcasses but Stevens County would be on hand to assist in digging holes in neighboring counties, if need be.


Amy addressed the commissioners about the 1% sales tax increase that was voted on in the November 2016 General Election.  She encouraged them to be mindful of the July 1, 2017 effective date of the increase that retailers have been notified of by the state.  If there is any possibility the increase will be abolished, due to the unresolved interlocal agreement between the county and city, it will need to be expedited very quickly so there is time to inform the state to notify retailers NOT to raise sales tax.  The commissioners said they would know more after the upcoming city council meeting they all plan to attend Monday, May 8, 2017.

By motion, the Board adjourned.
Attest: Amy Rich, Deputy County Clerk                               __________________________                                                                                                        Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
MAY 15, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Pat moved to approve the minutes of the last meeting.  Tron seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
                                 General…………………………….….…….....26,971.77
                                 Road & Bridge…………………….………......40,118.83
                                 County Building………………………………...1,852.99
                                 Noxious Weed…………………...………….......5,723.65
                                 Ambulance………………………………………1,771.35
                                 Fire………………………………………………2,197.00
                                 Diversion…………………………………………..170.00
                                 Community Health………………………………9,744.73
                                 Sheriff……………………………………………8,233.15
                                 Employee Miscellaneous W/H………………...........35.10

Vanessa Willis with the County Treasurer Office appeared to discuss the billing and payment issues of the Wellness Center’s ACH payments and fees for the new key-card system that is to be installed.  She stated she spoke with Curtis Crawford of Alert Alarm to get all of the information this new payment system would entail.  She mentioned that the fees of the monthly system and the credit card use will need to be discussed further on how the Commissioners choose to take care of the fees.

Elaine Rowden from the Wellness Center came in to discuss the roof at the gym is leaking at the entryway and the southeast corner.  She had AquaShield come out and look at the roof and they gave her two (2) different bills to represent the costs.  One would be to make the necessary repairs for the leaks at $4,470.00 and the other bill represents the idea of replacing the whole roof at $46,000.00.  Joe and Pat said they would wait to speak to Richard Vertrees from AquaShield to see what is suggested before they make any kind of decision on the roof.  The Commissioners did agree that the entryway roof does need something done in order to keep it from leaking and causing more issues.

Elaine told the Commissioners that she is going to hire a temporary, part-time employee to fill in for when others might not be able to work.  She suggested hiring Quinten Mirabal for that position.  Elaine also presented her budget request for 2018 but left off the amount of the software or fees for the key-card system because she has not heard what that cost would be.

Jim Ghumm was in appearance to discuss the bids that Sheriff Ted Heaton would be bringing in before 9:30am.

County Clerk, Amy Tharp discussed having enough funds this year to get new election equipment for the poll workers.  The equipment would help get the voting credits to the voters and get the voters to the correct ballot more efficiently.  Pat made a motion to purchase voting equipment.  Tron seconded.  Motion carried.

Chris Lund with City on a Hill requested that the Commissioners take in to consideration to keep paying $2,844.00 per year as an appropriation to help keep the substance abuse program running.

Sheriff Ted Heaton checked in and brought in sealed truck bids for Bob Lines’s 2011 truck.  Riley Chevrolet bid was for $23,717 with a total trade difference and Ghumm’s Auto Center’s bid was for $25,500 with a total trade difference.  Jim Ghumm stated that he went off the last spec sheet with a better package.  Joe asked how much more money goes into upgrading the Sheriff trucks when they get them and Ted told him usually around $1,500.00.  Ted said they strip the trucks themselves then have Snyder come in and put in the lights and radios, which saves the department money.  Joe told Ted to take some time to look at the bids and specs and let the Commissioners know if there’s anything different between the two (2).

Tony Martin with the road and bridge department appeared and brought in a picture of where a Oneok gas line had blown in the middle of the Road S between Road 15 and 16.  He said the line was very old and they had to wait for the fumes to dissolve after shutting down the line before they could repair the road.   Tony attended the Kansas County Highway Association a week ago and the discussion at that meeting was the issues counties are facing with the roads.

Tony also gave his budget proposal over to the Commissioners for 2018 and said that there will be a slight increase in some areas because the cost of asphalt has gone and will continue to go up.  He said that the road and bridge department has it in their agenda to overlay five (5) miles of raod and sixteen (16) miles of chip seal, which will use up roughly 2,000 tons of patching for the 2018 year.

Joe asked about the cost of equipment and if the equipment is in good standing. Tony stated that he is working on getting the specs for at least one (1) road grader with the possibility of purchasing two (2) through sealed bids.  Tony said that a road grader is usually only good for 10,000 hours before it gets to the point where repairs are too costly or frequent.  Tony said the road department can not function without road graders.

Sheriff Ted Heaton reappeared after reviewing the truck bids and said that everything looks good on the spec sheets between the two (2) vendors.  The engines were the same and the tires were no longer seventeen (17) but will have to work with the new tire sizes.  Joe made a motion to accept the bid from Riley Chevrolet for $23,717 with a trade in.  Tron seconded.  Motion carried.

Karen Rich and Barbara Beeks appeared on behalf of the Hugoton Senior Center to bring in sealed bids for new HVAC unit that is down in the kitchen area.  They said there are four to six (4-6) units but only one (1) is down.  Joe opened the sealed bids, one was from Weber Refrigeration in the amount of $9,800 for a 3.5T unit and Lin Goode was $7,000 for a 4T unit with a 14 Seer rating.  Pat made a motion to accept Lin Goode bid in the amount of $7,000.  Tron seconded.  Motion carried.

Eunice Schroeder and Carolyn Swinney with the Stevens County Library showed up to bring in the budget request for 2018.  Eunice said there will be an increase in health insurance and with the IT department.  Also, the State funds and grants are decreasing for adult programs but the children’s programs are still getting funds and donations. 

Rodney Kelling with Emergency Management came in to discuss looking into a mass notification system that can alert people in our county of the weather among other options that each individual can set up for their own personal likes.  This system can alert people for special meetings in case of emergency as well as recreational notifications from other county/city organizations to keep people informed and engaged in the community.  Rodney stated that this system does have an annual cost of $4,300 through Code Red or $3,900 through Alert Sense.  The Commissioners were deciding if this would be a need or a want and asked if it would fit in the budget for next year and Rodney said he would like to take the proposal to other community entities to see if they would consider this item as well.

Pat made a motion to reappoint Theresa Gerrond for Library Secretary.  Tron seconded.

Joe said that Ray Hoggat’s position on the Eco Devo board will need to be filled.
Vernon Anderson with Planning and Zoning came in for the public hearing for two Conditional Use Zoning Permits.  In attendance to the public hearing were Mr. Darren Heger, Gene Leonard, Keith Rome and Brian Hemann. Vernon said that the Southwest Public Service Permit and the Keith Rome Dairy Permit has all of the paperwork completed and is ready for the Commissioners approval pending the Public Hearing. Vernon also commented that he has not received the Conditional Use Permit for the new Sunflower Electric Substation and the new Transmission Line. There were no protests given during the Public Hearing to either requested permit. Vernon also requested the Commissioners approve resolutions for the permits. Paul Kitzke will be instructed to get the resolutions in place.  
Pat made a motion for Resolution 17-06 to accept the Conditional Use Permit for Southwest Public Service Company Electrical Substation.  Tron seconded.  Motion carried.
Pat made a second motion for Resolution 17-07 to accept the Conditional Use Permit for Keith Rome Farms construction of a Commercial Dairy.  Tron seconded.  Motion carried.
Jim Bell appeared to present the budget for the Moscow Senior Center and the Stevens County Museum.  Jim said the Moscow Senior Center will probably be fine to go this one more year of 2018 without any help but after that, it might be too expensive. 

Paula Rowden and Cammie Heaton with the Stevens County Community Health Department came in to discuss that the services provided include medicaid and medicare.  The State has decided not to renew the grant, which will decrease revenue by approximately $3,500.  Paula said she would be able to make up the lost grant with extra revenue without any issue.  Paula also said that 1,200 kids qualify to get assistance for special health care needs and that the Community Health Department will still qualify for grants to help reimburse the expenses.  Joe asked about in home health care and Paula said that the Community Health Department would probably lose money if they started to go with that type of program by approximately four percent (4%).

Paula wanted to know about expanding the school nursing program to include Rolla schools in Morton County.  Cammie Heaton would be the school nurse for that area and stated she is interested in providing that service.  Cammie would like Stevens County to approve of her going to the Rolla schools and Paula said Rolla has generated funds and will pay Stevens County for the services rendered.

Richard Vertrees with AquaShield appeared in front of the Commissioners to discuss the courthouse roof that was redone in 2015.  Richard said that they put in a tapered system to divert water to the gutters and needed to be tarred down.  He said that the gutters were full of debris and needed cleaned and had told maintenance at the courthouse to get the gutters cleaned to keep water from standing or having issues.  He acknowledges there are still issues with leaking into the chair/table room and will get that issue solved to stop further leaks.  He suggested putting foam roof above the room and doing some repairs inside the room as well. 

Richard then discussed the Wellness Center’s roof and said that it does not need a whole new roof and he believes that if his company could reseal the roof it would prevent any further leaks or damage.  He said his bid for repairs includes spray foam and he would coat the entry and other areas where he noticed light getting in.  He would also reseal the roof edge and sky lights.

Pat made a motion to accept the $4,470.00 bid from AquaShield to repair the Wellness Center’s roof.  Tron seconded.

 

By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk ________________________________                                                                                                    Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
JUNE 05, 2017

The Board of County Commissioners met in regular session with all members present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk and Marie Austin, Hugoton Hermes.  Pat moved to approve the minutes of the last meeting.  Tron seconded.  Motion carried.  Pat moved to approve the county vouchers.  Joe seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                            
General…………………………….….……........133,104.01
Road & Bridge…………………………….…….192,280.91                              
Building………………………………………………168.00

Noxious Weed…………………………………….14,595.67
Community Health…………………...…………...40,287.03
EMS……………………………………………….14,362.45                                     Fire………………………………………………….6,307.30                                   Sheriff……………………………………………121,205.34                                                           Alcoholic Treatment………………………………….238.00 
Employee’s P/R Misc W/H …………………………...35.10
Diversion………………………………………..........170.00

Curtis Crawford with Alert Alarm appeared and asked the Commissioners if the cost of a roll, locking door for the Wellness Center would be sufficient for when the center goes to twenty-four (24) hours to keep people out of the office.  Pat made a motion for a $1,436.78, metallic roll, locking door to be placed at the Wellness Center. Joe seconded.  Motion carried.

Planning and Zoning Administrator, Vernon Anderson requested Paul to get a resolution done for rezoning.

Pat Hall discussed the issues of the lots located by the Pioneer Manor on South Main, stating he had a person inquire about the lots and was interested in purchasing one.  Pat said he would try to find out the Covenants and Pro-Rate for the lot and told Paul to draw up a contract for the lot.  Paul said to sell the lot for one dollar ($1) along with the special taxes.

The Commissioners discussed the trees on the Courthouse grounds after the blizzard.  Pro-Control came out and removed a tree. Pro-Control gave some ideas on figures for what it would cost to trim the rest of the trees, remove trees and other such ideas.  Casey Settlemeyer gave a bid of $6,700 to remove six (6) trees along the fence line.  The Commissioners made the decision to not approve any bid and leave the trees along the fence line as they are for the time being due to budget cuts.

Jack Rowden, Curtis Crawford, Neal Gillespie and Judy Parsons, representing the Economic Development committee, appeared to discuss the budget for Eco Devo.  Curtis requested $25,000 to help with Eco Devo.  He stated the Economic Development department usually only requests $10,000 to help pay bills and FICA, however the reason they are requesting an additional $15,000 is to increase a fund to help with business incentives.  They would like to focus on businesses planning to transition for a new owners when previous owners retire or other transitions taking place in order to keep business on Main and in the community.  Curtis said that they are wanting to help with investments by giving a grant of up to $5,000 that would match whatever the new business owner is willing to invest.  The Eco Devo is currently paying rent to the Hugoton Senior Center for their office.

Tony Martin with Road and Bridge said that Darrell Munson is hoping to retire on June 30, 2017.  And one other employee is considering retiring possibly in September. 

Tony then requested to start receiving bids for new road graders and said he believes that the cost with trade-in would be approximately $360,000.  He said that at this time he has about $435,000 saved up in the equipment fund.  Tony said that he has two (2) graders that are past due for being traded in.  Joe and Pat said to try to get an individual price and cost breakdown to be able to bid for each grader separate.  The Commissioners told Tony to have bids turned into the County Clerk’s office prior to Monday, June 19, 2017 to be opened and decided upon by Monday, June 19 at 10:00am. 
Tony discussed some issues with a road where Oneok has some lines running under them and said he will be back around 10:30 when Wayland Forbes appears to discuss the thoughts on the line that is no longer of use.

Sheriff Ted Heaton and Undersheriff TJ Steers appeared.

Paul Kitzke, County Attorney, said there is no inter-local agreement yet for the one percent (1%) sales tax.  Pat told Paul to call City Clerk, Tom Hicks, to inquire why the City has not paid any dispatch bills since January of this year. 

Joe made a motion to have the County Attorney draw up a petition for the tax sale and execute the tax sale for any delinquent taxes.  Tron seconded.  Motion carried.

Gregg Wellbrock with Landmark Appraisal came in to speak with the Commissioners and stated that the Oil and Gas was up about thirty-six percent (36%).  He is waiting on the State assessed totals from the County Clerk.  Right now it is looking that the mill levies will be stable and hopefully not drop.  Oil and Gas is exempt from the tax lid so it should be okay.  Gregg also requested that the Commissioners sign a resolution prior to July 1 for the term of four (4) years to reassign Landmark Appraisal and Gregg Wellbrock as the Appraiser for Stevens County.

Commissioner Joe Thompson requested a ten (10) minute executive session over a non-elected official.  Pat Seconded, motion carried.  No action taken.

Wayland Forbes showed up.

Matt Rome, Dave Pifer and Linda Stallcup with the Hospital board showed up to discuss the budget for the Hospital and Pioneer Manor.  Linda and Dave said that they could not make the three percent (3%) raise for the budget but did manage to get a two percent (2%) raise.  Linda said they had to pay a large amount back to Medicare and that hurt the budget but they are managing the costs as effectively as possible.  They have discussed becoming a CCRC because not having to pay the bed tax will help save money.  The State of Kansas and KDHE have approved the bed tax plans and will begin July 1, 2017.

Pat mentioned that the budget is asking for a sixteen percent (16%) increase and the tax lid will only allow a one and four tenths percent (1.4%) increase.  The hospital is supposed to only use six (6) mills so the Commissioners request that the Hospital board or auditing agency split the costs for the hospital and nursing home to make sure that the hospital is only using six (6) mills as per the law states especially since the Hospital and Pioneer Manor are under one administration.  Pat also mentioned he didn’t want to see a raise on the elderly in a nursing home so the Commissioners will look into the budget more thoroughly and see if anything can be done to help out.

Tony with Road and Bridge reappeared.

Wayland Forbes, hired by Oneok to do consulting and inspections for construction appeared in place of Joe Strohl with Oneok as he was unable to attend the meeting.  Wayland said that they put a bore in with casing according to the permit and have flowing gas now.  He also said there was another new bore in and was being purged now.  Wayland said where the line blew, that the old line is still there and they had to shut of the gas in order to be able to fix it.  He says the line is now fixed but there was loose dirt in the hole in which he feels is too large for flowable filler.  Wayland feels that the safest way to fix the issue is to cut the road and put lifts in with a packer.  If Stevens County won’t allow that, Oneok would like Stevens County be take liability for the bad pipe.  Wayland said that the road would be down two (2) days and Oneok would bare the expense.  Road R was down three (3) years ago, due to the line being hit but since has been lowered and there are no issues so far. 

Tony suggested leaving the abandoned pipe and fill with slurry.  If that doesn’t work then remove it and put it nine (9) foot down and case and vent it.  He also asked why not use a flowable fill and Wayland stated he didn’t feel that it would be possible in this case.  Tony said that the old pipe is about five (5) feet below and yes that it is sandy on the top but anywhere from three to five (3-5) feet down the ground is caliche and solid. 

Commissioner Joe Thompson made the reference that if Tony doesn’t want the county road to be cut up can they use a concrete vibrator and open and end to allow the flowable fill to make it more solid.  Tony said the stuff they put in there now is setting up good and solid yet Wayland wants to know where the liability would stand on that section where the pipe blew.  Joe stated that all over the county here are many abandoned lines and he doesn’t see any difference in the liability issues or any issues concerning the roads.

Tony suggested to the Commissioners that the hole gets filled with flowable fill and Stevens County Road and Bridge repairs the road and sends Oneok the bill then it would put liability back on the road and bridge from a lawsuit if an accident were to happen there.  Paul Kitzke said that either way both would be liable and suggested that the road be fixed to standard procedure.

Joe made a motion for Wayland to put in a flowable fill and call Tony to inspect it.  Haliburton will  verify it’s sufficient enough to fix the road.  Pat seconded, motion carried.

Robert Davis, Matt Rome, Josh Jorde, Dax Gaskill from the Airport board and Amy Rich with the Stevens County Clerks office were in attendance.  Robert Davis said the Airport board would like to discuss issues with KPERS and a part-time employee.  Robert Davis requested a fifteen (15) minute executive session for non-elected personnel.  Pat made a motion to go into executive session with the Airport board members; Amy Jo Tharp, County Clerk; Amy Rich, County Deputy Clerk and Paul Kitzke, County Attorney to discuss non-elected personnel.  Tron Seconded, motion carried.  No action taken.

Pat made a motion for Paul to approve an inter-local agreement for two (2) years with the City for the one percent (1%) sales tax and exclude the dispatch wages in the agreement.  Tron seconded, motion carried.

By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk   ________________________________                                                                                                    Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
JUNE 19, 2017

The Board of County Commissioners met in regular session with Joe and Tron present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk.  Commissioner Pat Hall was unable to attend and the Hugoton Hermes was unable to attend due to a memorial service for a member of the community. Tron moved to approve the minutes of the last meeting.  Joe seconded.  Motion carried.  Tron moved to approve the county vouchers.  Joe seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
                                                          
General…………………………….….……........133,104.01
Road & Bridge…………………………….…….192,280.91
Building………………………………………………168.00
Noxious Weed…………………………………….14,595.67
Community Health…………………...…………...40,287.03
EMS……………………………………………….14,362.45
Fire………………………………………………….6,307.30
Sheriff……………………………………………121,205.34
Alcoholic Treatment………………………………….238.00
Employee’s P/R Misc W/H …………………………...35.10
Diversion………………………………………..........170.00

Vernon Anderson appeared this morning to see if the Commissioners or Paul had anything for him. 

Jan Leonard was in attendance and expressed his thoughts on having someone be the Eco Devo director even just part-time as it would help with some litigation.  Joe said that it would all depend on the funding if it would be at all possible to afford a director.  The Commissioners would keep in Jan in mind as possible director if they choose to go that route as well as just a director in general.

Rodney Kelling asked about his bunker gear costs.  He understood that during the budget workshop from last year that the Fire Department capital outlay account would be funded for $26,000 and was approved.  Since he had assumed the money would be funded for this year he purchased the bunker gear while he could get a good price for the equipment.    He would like to see the funds that were taken out of this Fire Bequest for the bunker gear in the amount of $25,000 to be put back or a portion of that to be compensated.  Commissioners said it can be discussed with the auditors when they appear for the budget workshop to see if any funds are available to be moved around.

Rodney also expressed his concern on being consulted about anything that has to do with the fire department, EMS or any emergency services prior to any motions being made or any information being published in the Hugoton Hermes.

Karen Rich with the Hugoton Senior Center brought in the expenditures for last year to go over their budget request for next year of 2018.  They were appropriated $145,000 for 2016 and only appropriated $91,000 for 2017.  They are requesting $191,000 for 2018 in hopes that they will receive more than the 2017 year.  Karen also said the Hugoton Senior Center gave a quarter (1/4) raise to the two (2) employees and informed the Commissioners that Pheasant Heaven helped purchase new tires for the Senior van and the Dance floor in the big room are in dire need of repair.  Karen implied that they will talk to Myrtle Parsons fund and see if they can receive any help from them and if not they might be requesting help from the Commissioners.

Jonathan Pierce and Walter Beesley appeared to see which one the Commissioners will appoint to take Ray Hoggatts place on the Eco Devo board.  Walt expressed the need for an Economic Development department because Grant County has been improving with the ideas and help that their Eco Devo department does while other counties not using the department seem to be held back.  Commissioner Joe said he feels it is important for the community and said that they would decide on who would replace Ray and the other would be on reserve for when the next board member position is up to discuss it then.

Tron made a motion for Jonathan Pierce to be the fill in for Ray and appoint Walt Beesley for the next opening.  Joe seconded.  Motion carried.

Tony gave the latest updates on road and bridge projects.  He said some roads were rough due to slopes and stated that shoulder work needs to be done to get it smoothed out better.  He is hopeful that they will be able to complete a chip seal in no more than four (4) days on sixteen (16) miles of road then be able to do shoulder repair work.  The road and bridge department will start sealing on July 10th, 2017.

Judy Hickert, representing the Moscow Senior Center came in and discussed a bus trip that their center put on recently.  They had issues with the battery on the van and Ruthie Winget purchased a new battery while on their trip and Judy requested a refund for Ruthie.

Ron McFarlane with Murphy Tractor and Jeff Hilger with Foley Equipment brought in their sealed bids for the road graders for the road and bridge department. The Commissioners opened the bids and inquired as to what happens with the graders that gets traded in.  Ron and Jeff both responded that they are sold to other places outside of the area.  The bid amounts are as follows:

  1.  Murphy Tractor bid one grader at $244,508.00 with a trade-in of $67,500.00 leaving a balance of $177,008.00 and the other grader was bid at $244,508.00 with a trade-in value of $60,000.00 leaving a balance of $184,508.00.

 

  1. Foley Equipment bid one grader at $285,965.55 with trade-in of $63,750.00, leaving a balance of $222,215.55 and the other grader was bid at $281,664.48 with a trade-in of $63,750.00 leaving a balance of $217,914.48.

The Commissioners gave Tony the spec sheets and information on the bids and told him to review the bids and come back in a few minutes to give his input.

Leslee Hoggatt and Dustin Johnson with the Chamber of Commerce appeared in place of Alicia Owens to turn in their budget request.  They said it was within the same limits of the previous years.  Tron inquired about Alicia working with Eco Devo as well as Chamber and Leslee stated that she’s doing a great job and are happy with her employment.

Tony came back in with the bids after he reviewed them and said he could go with the lower bid it has all the functions that he needs to complete jobs.  He discussed possibly getting a road grader in 2019 if he has enough money in his equipment fund.  Right now, he has saved up enough in the equipment fund to pay for two (2) graders and if he waits to purchase any, the trade-in value will not be as good.  Tron asked Tony about how many hours a year gets put on the road graders and Tony told him about 1,000 a year.

Joe asked Jeff how many hours is ideal for a road grader trade-in and Jeff said around 7500-8000 hours and 10,000 hours are really too much.  The costs to keep a grader running with that many hours can be costly from maintenance, labor and parts.

Tron made a motion to purchase two (2) road graders at the lowest bids with a total of $361,516.00 from Murphy.  Joe seconded.  Motion carried.

Eunice Schroeder and Carol Swinney with the Stevens County Library came in to discuss the cleanup at the Library after the snow storm damage.  Eunice said the trees were all able to be fixed except for one (1).  Eunice also brought to the attention of the Commissioners that the guttering on the south side of the building needs to be fixed and she had received a bid to repair and another bid to replace and add.  Eunice also mentioned that the limestone around the windows needs tuck pointing (mortar repair) done and she can only get one (1) bid.  Joe asked if the library had any money in the capital outlay and Eunice said they had some bonds.  Joe then said he would like to look at the problems at the library but would like to wait for Pat Hall to be in attendance. 

Joe told Eunice that when she receives bids she will need to receive spec sheets on the work to be done and at least two (2) bids if it is going to be $10,000 or more.  He would like to see the same thing if it is going to be $5,000 or more. 

Eunice stated that there have been kids skateboarding around the library and the wax they put on the bottom is causing slick spots and she is concerned about the liability.  She said she didn’t mind kids skateboarding but didn’t want to see anyone get injured because the wax made areas slick and could potentially be dangerous.
Joe made a motion to keep KCamp as the Stevens County insurance agency.  Tron seconded.  Motion carried.

 

By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk     _______________________________                                                                                                    Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
JULY 03, 2017

The Board of County Commissioners met in regular session with Joe, Pat and Tron present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk and Marie Austin with the Hugoton Hermes. Tron moved to approve the minutes of the last meeting.  Joe seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.

General

171,568.51

Road & Bridge

257,551.77

Fair

  40,374.75

Airport

  18,425.00

Services for the Elderly

  46,233.91

Extension Office

  60,241.76

Noxious Weed

  13,061.49

Library

  62,530.25

EMS

    8,783.70

Fire

   10,380.49

Hospital

 717,810.73

Highway Improvement

   20,517.45

Alcohol Treatment Fund

        237.50

Community Health

   29,953.28

Library Employee Benefits

   31,341.76

Sheriff

   67,261.78

Employee P/R Misc W/H

          26.32

 

Vernon Anderson with planning and zoning attended the meeting to discuss his position with the Southwest Kansas Area on Aging (SWKAA) as a council member and said his term is up in August.  He had requested the Commissioners to not be re-assigned to the board.  The Commissioners asked Vernon what the SWKAA helps with and Vernon said that it helps the elderly with counseling, payments for utilities, housing and other issues the elderly faces.

Pat inquired as to why not all of the entities are getting their full appropriation.  The taxes and distributions for Stevens County haven’t all been received which does not leave enough funds in the cash balance to give some entities their total appropriations.

Pat asked how many dispatchers were employed with the Sheriff’s office.  Amy Rich stated that five (5) dispatchers have been employed prior to January of this year and are still employed at this time.

Vanessa told the commissioners that the Convenience Fee for the Wellness Center’s ACH payments is the only thing left on the twenty-four (24) hour opening that might cause any issues.

Susan Schulte with the GIS department came in to let the Commissioners know that the City of Hugoton had filed an ordinance to clean up the City Limit Boundaries.  The ordinance fixed previous annexations which brought properties into the city of Hugoton and changed some of the roads from the centerline to a side of the road right of way.  Pat made a motion to accept the roads and boundaries.  Tron seconded.  Motion carried.

Pat made a motion for Rodney Kelling to be Steven County’s homeland security representative.  Tron seconded.  Motion carried.

Tony with Road and Bridge said they are starting their chip and seal.  He then asked who should pay the water bill, fuel and time that a Road and Bridge employee has to work when the Fire Department needs water for fires when an employee has to assist in such cases off normal working hours.  The commissioners said that anything over $500.00 should be the responsibility of the Fire Department but Tony should look into being able to get water out of a hydrant for fires to cut costs. 

Tony said that Oneok has fixed the blown line as was stated in a previous meeting and everything seems to be working just fine.  Tony also said that one employee is planning on retiring in September and another employee had retired at the end of June.  He said he would like to possibly hire one (1) person to fill both positions instead of hiring two (2).  

Mark Isley with Group Benefits came in with Amy Rich to discuss the health insurance for the County employees.  Mark said the rates for 2018 will have increased by nine percent (9%).  He said that the county is at the end of the third (3rd) year contract and he would like to look into more insurance possibilities, however the State of Kansas wants an answer by October 1, 2017.  He also said that other carriers might require briefs which could be time consuming.

Mark said most Counties are going with plans where the employer pays a percentage and the employee pays the remainder.  He said that the State is getting tougher to deal with and would like to send claims to Blue Cross, Aetna and United to see what can be changed in a group plan.  Paul Kitzke said he would like to see Mark Isley set up a meeting date for the County employees to explain the insurance plans.  Commissioner Joe told Mark to shop around on insurance and see what can be done.

Amy Rich discussed the policy in the Employee Handbook regarding worker’s compensation.  She asked the commissioners if the policy could be revised to offer employees a choice of how much accrued time they can use to offset the amount of their work comp earnings.  The current policy states that employees only use the amount of accrued time to generate enough of a check to pay for their optional benefits.  The proposed request would give employees the option to use the amount of accrued hours that would equal their total salary/pay less their work comp portion, providing they have the accrued time to use.

Pat moved to approve Resolution 17-10 declaring the Stevens County EMS, Fire, Sheriff and Attorney into emergency departments due to the tax lid.  Tron seconded, motion carried.

Eunice Schroeder with the Library appeared and said she has received a few more bids for repairs needing to be done to the Library.  She then asked the commissioners to go to the Library so she can show them all the places needed for repairs.  The commissioners, County Clerk and Marie Austin with the Hugoton Hermes took a tour of the Library.

 

By motion the Board adjourned.

Attest: Amy Jo Tharp, County Clerk ________________________________                                                                                                    Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
JULY 17, 2017
The Board of County Commissioners met in regular session with Joe, Pat and Tron present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk. Tron moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.

General               32,745.74
Road & Bridge             219,753.78
Noxious Weed                    704.25
EMS                 1,702.68
Fire                 1,458.59
Highway Improvement               10,103.69
Community Health                 5,169.21
Sheriff                 7,507.29
Employee P/R Misc W/H                      83.77

 

The Commissioners began the meeting by discussing the property that Mark Williams had purchased with the county on August 16, 2016.  They said that he has purchased the property almost a year ago and that the ground hasn’t been broke as per agreed contract.  Paul suggested that they grant a year waiver and if nothing in a year to take the lot back and refund the money to Mark Williams.  Pat told Paul to send a letter to Mark asking what his intention are before they proceed with any motions.

Joe asked about the Stevens County Foundation board and if they have any funds to help with Eco Devo in funding them.  The Commissioners discussed that they would like to have the Stevens County Foundation board members appear at the Commissioner meeting on Monday, August 21, 2017 at 9:00 am to get more familiar on what the Foundation boards purpose is and to discuss other county issues with them as well.

Pat made a motion that the company credit cards are not allowed to pay for meal expenses on business trips.  Tron seconded.  Motion carried.

Joe made a motion to accept the new work compensation rules for the employee policy handbook that in the event an employee on workman’s compensation may use accrued sick, vacation and/or personal leave to supplement worker’s compensation payments up to, but not to exceed, their regular rate of pay in combined total.  Tron seconded, motion carried.

Rodney appeared and the Commissioners informed him in person that he is the Homeland Security representative for Stevens County.  Rodney also stated that he didn’t mean to cause any issues with Road and Bridge department on needing water for fires and the Commissioners stated that if Rodney or the Fire Department needs water and can’t get a water truck from Dillco out on site or standby then to use the Road and Bridge department for water needs.

Leslie Bissell with the Southwest Guidance Center appeared to discuss the benefits for mental health in the southwest area as well as the budget.  She stated that in 2016 the Kansas Governor had reduced Medicaid by four percent (4%) which hurt all health facilities.  However, for the 2017 year the Medicaid has been moved back up to where it should be so the costs should not be as detrimental for health care services.  Leslie is asking the commissioners for a five thousand dollar ($5,000) increase from last year’s resolution from $44,676 to $49,676.

Ted appeared and wanted to inform the commissioners that he is purchasing a new 911 console for the 911 dispatchers for $60,352.  He stated that the console they now have is obsolete and can no longer purchase or find parts for repairs.  He also informed the commissioners that the purchase money for the new console will come out of the 911 fund which is funded through state grants.  The only downside is that portables will not work with this new console.


Tony came in to discuss blading half (1/2) mile west of Road 26 between Road 25 and 26 and Road F and G on the half (1/2) mile line going south that Marlin Heger had called and talked to Tony about.  Tony said that April 6, 1998, Gary Heger met with the commissioners on this subject and and the attorney at that time said he would need to go through the proper channels.  Gary then advised the commissioners that the owners on both sides of the road were opposed to it.  At this time the commissioners stated that it is not a public road and would rather leave it that way.

Tron asked Tony what could be done about the excessive amount of dirt on Road P and some people are complaining of salt water.  Tony said there is an oil based compound that could be purchased to keep the dust down but it is expensive and close to $5,000 per mile.  He also said that due to having to keep blading the road, the stuff to put down will not last long at all.  He said Finney County does lay down that chemical but the land owners have to pay for it and sign a waiver understanding that it might not last as long as it can due to extenuating circumstances. 

Joe asked Tony how much it would cost to asphalt one (1) mile of road.  Tony said that if the road is paved it has to have ninety (90) feet right-of-way access and that one mile of road to asphalt will cost approximately $88,000 for one (1) inch per mile and that four (4) inches are required for a road.  It also depends on how much work needs to be done to the existing road before asphalting so it is an easy estimate of around $500,000 to asphalt one (1) mile of road properly.  Joe then asked what other alternatives there are in case the dairy up north would like to have a better road.  Tony said there is crushed rock and large rock.  Tony did say that the crushed rock and large rock causes a really rough road.  Pat said that the commissioners also have to look at the fact that the new dairy plant could possibly receive a tax abatement for ten (10) years.  Tron asked the commissioners to look at the fact that the dairy plant will be bringing in to the county.

Stevens County Clerk, Amy Jo Tharp, requested a ten (10) minute executive session for non-elected courthouse employees beginning at 10:12am to 10:22am.  Joe made the motion to go into executive motion and Pat seconded.  No action taken.

Jorge came down and discussed with the commissioners on obtaining a new weed-eater.  Pat made a motion that Jorge could purchase one for $200 or less.  Tron seconded, motion carried.

By motion, the Board adjourned.

Attest: Amy Tharp, County Clerk  ________________________                                                                                            Joe Thompson, Chairman

 

                                              COMMISSIONERS PROCEEDINGS
                                                          AUGUST 7, 2017
The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Rich, Deputy County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The deputy clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:


                             General…………………………….….……...........133,487.71
                             Road & Bridge…………………………….……....105,372.13
                             Noxious Weed ………………………………….…..11,509.00
                             EMS.…………………………………………….….10,829.68
                             Fire..…………………...…………………….…….....6,573.46
                             Community Health ………………………….……...34,010.77
                             Hwy Improvement…………………………….……...2,409.25
                             Sheriff………………………………………….…....69,142.98
                             Alcoholic Treatment…………………………….…..….237.50
                             Employee’s P/R Misc W/H ………………….….……....81.67
                             911 Wireless………………………………………........398.09
                             Co Clerk Tech Fund………………………….……....2,967.50


Joe announced the first thing on the agenda would be the budget hearing and opened the floor for questions / comments regarding the 2018 budgets.  Gary Baker voiced his support of the specialty clinic and of his concerns regarding the Road & Bridge budget.  He is hoping they will still have enough funds to keep up necessary maintenance on the asphalt roads, as he feels it could cost more in the long run if they are not continuing to be maintained in the way they are currently.  He inquired about the use of the Oil & Gas Trust Fund that had been established in previous years in the event of a shortage of funds due to loss in valuation.  Pat stated it is being used to pay off the Exxon lawsuit at 0% interest over 3 years.  Gary said he feels like Landmark should have been held more liable for their appraising errors and asked how it was concluded not to take them to court for the money that was owed to Exxon.  Pat said the commissioners were advised by their counsel at the time not to pursue the matter any further because it would be too costly.  Pat assured him there were never any secret meetings about the subject and that it was all discussed and decided upon in open meetings.  Gary said his main concern is that the public is being properly informed of certain matters pertaining to the county.  Pat answered that all commissioner meetings are open to the public to attend and the Hermes tries to keep the public informed as best they can.


Josh Morris and Nancy Honig were asked if they could order their own custodial supplies for    4-H and Extension starting in 2018 instead of being billed for supplies taken out of the courthouse.  Josh & Nancy said they have no problem with that.  A past topic that had previously been discussed was re-addressed, as to whether 4-H and Extension should allot an amount in their budgets for custodial salaries.  At this time, the commissioners decided to leave it the same way and continue paying the courthouse custodian out of the courthouse budget to clean the 4-H building and Extension office.
Tom Hicks was in to view a copy of the 2018 budget and asked Amy if she would email him the tax computation schedule.


Pat made a motion to accept the 2018 budget.  Tron seconded.  Motion carried.


Tron made a motion to close the budget hearing.  Pat seconded.  Motion carried.


Vernon Anderson came in to report that he got the Sunflower Electric Conditional Use Permit application.  Joe asked Vernon if he would be interested in attending the Moscow City Council Meeting.  Vernon said he thought that was a good idea and he would try to attend.


Next up was TJ Steers and Adam Mauk from the Sheriff Dept.  They brought in a bid for a new pickup for Deputy Chris Beltz. TJ explained that the pickup would be turning over 100,000 miles very soon and they will get a better trade-in if they do it before then.  He explained that the current Ford vehicle is already fitted for a K-9 unit so if they get a different make that will be an additional charge.  The commissioners reminded that at least two bids, one from both the local dealerships along with a spec sheet are required and to be sure and specify the requirements of the K-9 Unit on the spec sheet.  They were asked to return to the next meeting with at least two bids and a spec sheet.


Vanessa Willis was asked to bring in a 2016 tax amount report.  She explained how the appropriations to the different county entities are disbursed based on the taxes that are paid.  As of July 2017, there is $225,000 of unpaid real estate so each county department is shorted a percentage of these uncollected taxes in their budget.  State law regulates these percentages so no department is allowed to take designated funds from another department. The commissioners discussed the cost effectiveness of possibly doing a real estate tax sale every year, as opposed to every three years, in order to increase the collection of real estate taxes in a more timely manner. 


Tony Martin from Road & Bridge reported that most of the major roadwork was finished.  They still need to do some shoulder repair, patch work and stripe painting.  They are still getting a few cross permits for gas lines.  He has another employee retiring the end of August so he asked the commissioners what their take is on rehiring.  He said he would be content with only replacing one of the two retirees.  Since the starting salary for a new employee would be considerably less than the combined salaries of the two retirees, this seemed acceptable to him.  Joe said to maybe consider waiting until after the winter months to hire.  Pat and Tron agreed that it should be feasible to allow Tony one replacement at this time, based on the salary theory.  The commissioners agreed to allow Tony to pursue the hiring of one employee.


Pat said there is an interested party who wishes to purchase three of the county lots to build homes. Pat was wondering if the other commissioners would agree to giving the buyer the choice of paying $1 per lot and paying the specials over time, which is the way it was originally set up, or paying a total of $40,000 up front for the three lots, which would include the specials.  The commissioners agreed to give the buyer the choice between the two options.


Amy discussed the dispatcher fees with the commissioners, asking them if they would still like her to continue keeping track of the figures at a 50/50 split between county and city, even though the city does not agree to pay 50% and the amounts they are paying are at a lesser percentage.  They would like her to keep a record of both percentages.

By motion, the Board adjourned.
Attest: Amy Rich, Deputy County Clerk                               __________________________                                                                                                        Joe Thompson, Chairman
                                                                                                                       

 

COMMISSIONERS PROCEEDINGS
AUGUST 21, 2017
The Board of County Commissioners met in regular session with Joe, Pat and Tron present.  Also present was Paul Kitzke, County Attorney; Amy Tharp, County Clerk. Pat moved to approve the minutes of the last meeting.  Tron seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.

General               17,443.36
Road & Bridge               23,298.76
Noxious Weed                    102.65
EMS                 1,144.56
Fire                    604.53
Diversion                    396.93
Community Health                 9,197.67
Sheriff                 2,216.53
Employee P/R Misc W/H                      17.54
911 E Wireless 796.18

 

Vernon Anderson with Planning and Zoning turned in Resolutions 17-06 and 17-07 to be signed.  He said that the Sunflower substation has been approved and will start construction in 2018.  SBS started construction about a month ago.

Rodney Kelling came in to discuss the Moscow City bills and said that Moscow City will not be mowing the fire station in Moscow that he would have someone else tend to the job.  He said that Stevens County Fire Department will start paying the City of Moscow utility bills for water, trash and sewer.  He also asked the Commissioners if they would waive a bill collection that was sent to the set-off program the State of Kansas manages with income tax returns.  The bill was established in 1996 from a person that had to use the EMS Ambulance service and did not get it paid.  The customer said that he did not use the ambulance service at that time and the transport cost was only $70.00.  Rodney said that to fight it would be more costly than just waiving the fee.  Paul Kitzke told Rodney to send the Federal form back stating that the County will withdraw their fee/charge.

Rodney said that Pacific Ag still has not paid their bill that occurred from the haystack fire on November 20, 2016, where the fire department volunteers had watched the fire for about five (5) days.  He also stated that Pacific Ag’s insurance should have taken care of the bill but nothing has been done yet.  Paul Kitzke will contact Pacific Ag to see about payment for the damages.

Rodney then stated that the EMS and Fire department building in Hugoton needs to have some roof repair done as it had leaked severely and there are damages due to the leaks.  Pat told Rodney to get ahold of Diamond roofing and possibly AquaShield to see if they can get some bids for the roof.  Joe suggested looking at paint with fiber in it to see if that would work on the roof.

Wayne Tate, Paula Rowden, Tom Hicks and John Brower from the Stevens County Foundation Board appeared as requested by the Commissioners.  Joe spoke about the valuation decrease and increase on taxes and asked about the plans the Foundation Board has for the funds.  Wayne stated that the funds are available for this type of issue, as long as it promotes the general public welfare of the citizens of Stevens County.  Wayne said there has not been a request for funds or a meeting with the board in the last six (6) years.  The Foundation Board has raised $5,350,042.96 since the board was established in 2003.  Tom Hicks said the board was hoping to have accumulated $10,000,000 before the need arose to use some of these funds to help fund things such as the transportation, school needs, the wellness center and other welfare based entities.  Pat suggested that the Foundation board try to be more aggressive with increasing the funds such as multiple bonds but Tom said they do not want to risk losing it all.  He is also looking at the fact that interest rates should start going up.  Wayne said the community needs to be more aggressive in advertising on what the Foundation board will help with.  Pat inquired about using some funds for Eco Devo and Tom said that it does not qualify as a quality of life organization.  Tom also stated that Wichita County has an Eco Devo director and Stevens County doesn’t and that the County should have one.

Joe questioned if the Foundation only funds General County departments and Recreation.  Wayne said they could help with some things that deem a quality of life because it is not a non-profit organization and is Government supported unlike the Parsons Trust.  Tron asked an example of which entities the Foundation board will help fund and Tom said Extension office yes but Soil Conservation, no, they can only help fund entities which are a Quality of Life for Stevens County residents. Wayne stated that no one has requested any funds from the Foundation in many years and the last time anyone had requested funds was for the Veteran’s Memorial on the courthouse lawn.

Joe said that Eco Devo could benefit from $100,000 because the importance that Eco Devo plays in the County.  Tom said that Eco Devo is a core service and should be funded by the county and that it is not what the board was created for.  Joe felt that the Foundation Funds were to help with whatever the Community needs are and Wayne said they have to be careful with the guidelines and consider on a case by case request. 

Tom said the Foundation Funds could have helped with public transportation as well as the Moscow swimming pool and Stevens County Wellness Center.  He said the County is fortunate it was created and that our county is the size as it is.  Tron questioned if the funds could help with home health rates and low income residents.  Paula said the funds could be beneficial but must use caution and care.

Sheriff Ted Heaton, Deputy TJ Steers and Travis Coulter with Ghumm’s appeared to turn in the sealed bids for the new vehicle for Chris Beltz (K-9 unit).  The bid from Ghumm’s is for a 2017 Ford F150 Crew Cab 4X4 V-8 at the cost of $49,150 less the trade in of the 2014 Ford F150 for $22,500 leaving a balance of $26,650.  The specs all match what Sheriff Ted Heaton had requested.  Riley Chevrolet Buick, Inc., gave a bid for a 2017 Chevrolet Silverado 4X4 Crew Cab with a purchase price of $47,440 with a less discount and GM bid assistance of $10,750 and less the trade in value of the 2014 Ford Crew Cab 4X4 of $14,000, leaving the total amount of the vehicle at $22,690.  The Specs did not match due to there not being an electric rear window slider. 

Ted commented that Riley could get a white truck with the electric rear window slider but the specs ask for blue.  Tron asked about the box for the K-9 unit because they were under the impression that it would only fit the Ford truck as per last commissioner meeting with TJ Steers.  TJ stated that is what he was told but he found out that it could fit either Chevy or Ford.  Paul asked if the window needed to be required and Ted said it helps keep the system clean of dog hair.  Ted said without the window they have to have the system (defroster) cleaned regularly.

Paul told the Commissioners that they need to go by the specs because that is what was required especially with a K-9 unit it is important.  Tron agreed stating that is the purpose of the spec sheet when there are bids.

Pat made a motion to go with the bid of $26,650 from Ghumm’s because it meets the specs.  Tron seconded.  Motion carried.

Phillip Willis came in to discuss the elevators bringing waste corn to the Landfill, he stated that some of it could be used in the trash pit for daily cover.  The rest could be spread with a manure spreader o the land the county owns east of the landfill.  Phillip said he had talked to Bob Passmore about spreading it with his manure spreader for an estimated $15 per ton.  Pat said he didn’t feel the county was responsible for corn waste and Joe questioned if the elevators could take it somewhere else.  Phillip said the county could charge to take the corn waste because it would be the same thing as the tipping fee charged on incoming commercial waste.

Pat made a motion to charge $20 per ton of rotten and/or corn waste at the landfill.  Tron seconded.  Motion carried.

Eunice Schroeder with the Library came in and presented the Commissioners with a concern of being able to go with a different Workman’s Compensation company instead of the county’s KWORCC.  She said State Farm will only charge $510 per year for Workman’s Compensation of the library employees.

Pat made a motion to allow the Library to leave the County’s work comp company and find their own.  Tron seconded, motion carried.

Tony Martin with road and bridge appeared and said that the department is working on road repairs.  He also said that he has two (2) old asphalt tanker trailers from when the Road and Bridge used to haul their own oil.  He spoke with Gene Francis an associate of gavelroads.com which auctions off construction equipment. 

Pat asked about hauling water and Tony said they have three (3) tankers that we do use for water and oil.  Tony said the auction with gavelroads.com will be on September 26 if it will be OK to do that with the tankers.  Paul is going to check and see if getting rid of surplus items can be done with a motion or if a resolution is needed.  Tony said people go through purplewave.com for auction items but a ten percent (10%) commission fee is charged as well as having a minimum bid and gavelroads.com does not charge government entities a commission fee and they do not require a minimum bid. 

Tony told the commissioners that the dirt roads are bad and they will be working on that before they do anymore ditch work or patching.  Joe said he went to a Moscow City meeting and wanted to know if Tony could look at the Moscow roads and see what can be done.  The trailer park in Moscow is flooded with all the rains we have had and they would like to find a way to get the water to drain away from there and into the city drainage.  Joe also inquired about dragging road E the side that dead ends and turns heading back into Moscow.  Tony said they do drag one quarter (1/4) of a mile of that road but there are no section lines.

The question of snow removal also came up in the City of Moscow for the fire department and the senior center.  Tony explained the only equipment there is the rod grader and it will eventually tear up the roads near the fire department and senior center as well as not getting close enough to the buildings.  Tony suggested it would be cheaper just to have the City of Moscow do snow removal and pay them for it instead of investing in other equipment.

Nancy Honig and Josh Morris with the Extension office came in and informed the Commissioners that the office is doing good and are looking to hire someone by getting out job descriptions by September 5 and in November doing interviews for the agricultural job. 

Josh told the commissioners that the roof is leaking quite a bit and damaging the walls and carpet. Josh also mentioned that the leak is coming from the overlap on the roof.

Tron made a motion to take sealed bids for the Extension roof.  Joe seconded, motion carried.

David Bozone came in and complimented the commissioners on doing a good job to the best of their ability.

Karen Vines with HUB International the Stevens County group benefits specialist and Amy Rich with the County Clerks office appeared to discuss the counties insurance options.  Karen stated that the renewal for the State Employee Health Plan is due by the end of September.  She said she had contacted United Health and Aetna as well as the non-state Blue Cross and Blue Shield companies to see what the benefits are and how competitive and cost. 

Karen said Aetna will not have their figures in on time to add them into the decision and United Health should have figures to them shortly.  Karen said that the state plan and the non-state plan with Blue Cross has some advantages for the employees to go with non-state yet advantages for the employers to stay with the state plan.  She also mentioned that if the County signs up with the state plan again, then the county is on a contract for three (3) years and the state is always raising the rates twice a year whereas the non-state plan is only a one (1) year contract and only raises rates about once a year.

Joe said he would like to wait and see what United has to offer before a decision is to be made.

By motion, the Board adjourned.
Attest: Amy Jo Tharp, County Clerk                          __________________________                                                                                                        Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
SEPTEMBER 05, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Joe seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

                                      

General  $         101,719.14
Road & Bridge  $           95,629.84
Noxious Weed  $             6,901.21
EMS  $           10,383.67
Fire  $             4,172.59
Alcoholic Treatment  $                237.50
Diversion  $             1,021.45
Community Health  $           35,385.22
Sheriff  $           94,303.35
Employee P/R Misc W/H  $                  17.54
911 E Wireless  $           14,650.04

         
Paul Kitzke commented that in order for the County to put some vehicles in an auction whether it be online or in person it would need to be published two (2) times in the local newspaper.  He then went on to state that Connie Slemp has the right to receive the vacation time she has accrued, less the two (2) weeks.

County Treasurer Vanessa Willis came in to report to the Commissioners that she has to rehire someone for the Treasurer’s office and had already posted the job opening.  Vanessa also informed the Commissioners that she will cash in a $900,000 CD to have money to finish out the year.  She told the Commissioners that the current tax and vehicle tax will bring in about $600,000.  She also said that the County is not in trouble with funds, it’s just that as long as she has been Treasurer, she has never had to cash a CD in.  Vanessa also inquired about the money in the Oil and Gas Depletion fund to see if the County will be using those funds as well.  Pat said he knows a discussion had occurred about possibly having to use those funds but was not able to remember the exact amount. 

Pat and Joe both asked if the bills can be paid by the end of the year without cashing a CD and Vanessa said she was unsure and that is why she is cashing in a CD while she can before she gets penalized.  She will put the money in the money market.  Pat said the budget isn’t in trouble it’s just that the valuation is so bad.  Pat then suggested the auction on property needs to be addressed and completed.  Paul said he is waiting on Greg Bond who has some paperwork that needs to be completed then the properties should be able to come up for auction.

Elaine with the Wellness Center appeared in front of the Commissioners to give updates on the 24-hour key-card operation, employee status and the thermostats that were ordered.  She addressed the Commissioners and reported that there are fifty-four (54) new members and she is talking to corporations about getting group discounts to join.  She said that the KDI has discussed getting their employees a plan and is working on a contract to present the Wellness Center with.  Paul told Elaine to bring in the contract before any decisions were made. 

Elaine said that she told Curtis Crawford with Alert Alarm to continue with a plan at $500 for one more month for training and any other technical errors that need fixed because it would save money in the long run instead of being charged hourly for assistance.

Thea Schnittker, Deputy Registrar, came in to address the Commissioners about the courthouse needing a leaf blower and suggested they look into a battery operated one so there will not be the cost or other problems dealing with a gas powered one.  Pat made a motion for the courthouse to purchase a battery powered leaf blower.  Joe seconded.  Motion carried.

Tony Martin with the Road and Bridge department reported in on standing water in the trailer park in Moscow by stating the ground slopes right, it’s just figuring out the best way to drain it correctly. 

Tony then said he will get the legal specifications of the two (2) road graders so he can publish them in the newspaper two (2) times for the auction.  He also has stated that the two (2) new road graders are almost completed and should be delivered to the county on September 21, 2017.

The Road and Bridge department has started back on their eight (8) hour days, working Monday thru Friday at 7:30am until 4:00pm.  And they will be starting the shoulder work soon but has concerns that harvest is up and coming and roads will need to stay maintained. 

Darroll Munson and Charlie Martinez appeared in front of the Commissioners and were rewarded with a watch each for retirement by Commissioner Joe D Thompson for the years and service they had provided for the County.  Darroll had been an employee for seven and one half (7 ½) years and Charlie had been employed with Road and Bridge for thirty (30) years.

Pat made a motion to accept Paula Rowden’s letter of resignation from the Foundation Board.  Joe seconded.  Motion carried.

Phillip Willis with the Landfill came in to discuss taking bids on a concrete crusher.  He said the concrete sales will help the county with income. 

Phillip requested an executive session over non-elected personnel for fifteen (15) minutes.  Pat made a motion to go into executive session for fifteen (15) minutes at 9:38am.  Tron seconded.  Motion carried.  Meeting reconvened prior to 9:53am.  Subject was tabled.

Paula Rowden with Community Health Department came in to discuss the changes in her staffing with Nellie being retired.  She said she would like to look for a contract person to help with housekeeping to keep insurance and wage costs down.  She said the person would only be needed for about three (3) times a week and wanted to know about partnering with other county entities to clean, vacuum, mop rooms and keep public bathrooms clean.  Paula also said she would like to use the wages she paid Nellie to compensate the current employees at the Community Health Department and give them a pay increase.

Paula stated that Trista Nordyke is the acting co-director of the Community Health Department and will finish her Masters in Public Health by next spring.  She is also planning on having Trista be her replacement when she retires.

Paula also informed the Commissioners that $9,000 alone came in from income just from the clinic side, no grants or any other income.  Pat asked about the Gardasil to see if it is worth purchasing such quantities.  Paula said that HPV can lead to many types of cancers some being throat cancer just by drinking behind someone that has HPV and that it is not necessarily a sexually contracted disease.  Paula feels that the Gardasil vaccinations are worth the money.

Joe made a motion to accept the salary adjustments for the Community Health employees.  Tron seconded, motion carried.

Connie Slemp came in and requested an executive meeting on non-elected personnel.  Pat made a motion to go into executive meeting for fifteen (15) minutes beginning at 10:25am.  Tron seconded. Motion carried.  The meeting reconvened at 10:40am.  No action taken.

Rick Wolters and Nate Wolters with Wolters Construction came in and requested and executive meeting.  Paul explained that executive meetings are only for pending lawsuits, land acquisition and non-elected personnel because of the open meetings act.  Paul explained that he felt what Rick and Nate wanted to discuss did not warrant an executive meeting. 

Rick Wolters discussed that he feels there is a problem with the bidding system within the county and he does not feel that it has been a fair system.  He stated that he wrote specs for the EMS building and the bids that were submitted did not all meet the specs.  The bid that was approved for the EMS building did not meet the specs on three (3) things:  Morton metal was not used on a Morton building, doors were not commercial and the windows were not commercial. 

Another time he put a bid on the sheep barn where the specifications for the rafters were to be four (4) feet apart, however Rick said he bid with the rafters at every eight (8) to ten (10) feet according to the construction of the type of building and had the lowest bid, yet the Commissioners went with the bid that met the specs.  Rick stated that one time the specs were accepted and the next time the specs were not met and he would like a level playing field for the bids.

Rick then mentioned that the Extension building had Ashley Fiss write some specs, however each contractor is also to write their own specs and present those.  That leaves the problem with being high quality verse low standards. 

Paul explained to Rick and Nate that he’s not trying to speak for the commissioners, but he said that the commissioners have been pretty clear with staying with whatever specs were presented and used the last commissioner meeting with the Sheriff vehicle bids as an example.

Nate Wolters told the commissioners that about seven (7) years ago the heating and air units and other items that were on the roof were removed and had to be re-roofed.  Nate then explained that it is not the roof that needs repaired but the brick wall leading to the concrete ledge on the roof and it would cost the county more to repair a problem that does not exist.  He feels the specs are not giving enough to fix the extension office.

Joe told them to submit a proposal to meet the specs and said that all bids are opened in a commissioners meeting and that if the person or persons that submit bids are not present at the time they don’t know what other items might need fixed or changed because no one is there to speak about it or for the commissioners to ask questions.  Right now the county needs things to be repaired for the least amount of money because the county is experiencing a financial shortage due to low valuations.

Pat spoke up and said that Josh Morris feels it is an issue with the slab and Nate reiterated that he did feel it was an issue with the walls and mortar where the roofs are joined.

Rick then requested that if the specs are changed that the contractors could be made aware of them.  Rick also mentioned that the contractors that get chosen for their bids should be checked to make sure they have workman’s compensation insurance as many are uninsured.  He stated that many contractors in Stevens County are noncompliant.

The commissioners all agreed that they are trying to keep a level playing field and Paul said the intention to go by the specs so everything is the same.

The commissioners then mentioned that every department that requests bids needs to give the commissioners a copy of the specs and the dates that the bids are going to be requested and when the bids will be opened so that they are aware and have time set aside at the commissioner meeting to go over bids and make decisions.

By motion, the Board adjourned.

Attest: Amy Jo Tharp, County Clerk                          __________________________                                                                                                        Joe Thompson, Chairman

 

 

COMMISSIONERS PROCEEDINGS
SEPTEMBER 18, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes  of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

                                   

General  $           29,485.29
Road & Bridge  $             5,825.02
Airport  $             4,499.60
Noxious Weed  $                191.07
Library  $           62,530.25
EMS  $                911.51
Fire  $                578.26
Community Health  $             2,737.01
Sheriff  $             4,141.80
Treasurer's Tech Fund  $             1,295.00
Employee P/R Misc W/H  $                    8.77


Paul Kitzke was told by the Commissioners to send a letter to all the Stevens County Boards and state that all seats that are up for reappointment need to be published in the Hugoton Hermes so Stevens County residents can send a letter of interest to the Board for that seat/position and be approved by the Commissioners.

Paul Kitzke said he has still not heard back from Greg Bond on the amended vouchers.  Pat said it has been almost a year and the tax sale needs to be completed.

Joe said he would like all of the Department heads to come in about appropriations for the County.

With no new car dealerships in Stevens County, the question was discussed if departments need to stay within the County for purchasing vehicles or could go outside the county.  Tron and Pat felt that the departments need to stay within the county.  It was discussed that when putting in specs on county vehicles for bid that there will need to be a maximum amount of mileage on the spec sheet.

Pat said the temporary help with wellness center should be completed now that everything has been completed on the twenty-four (24) hour key-card system.  Tron agreed.

Eunice Schroeder with the Library came in and discussed having maintenance on a schedule to mow, edge and trim at the Library.  She also asked that if he edges that he flag what he edged because there is a dead spot in the lawn caused from a broken sprinkler.  She also asked that the equipment not be left unattended and should be put away before maintenance either takes a break or goes to lunch that he should finish what he is doing or put it up and come back to it.  Eunice also mentioned that several tools have disappeared but have been returned.

Tony Martin appeared and said there have been issues with straw bales falling over and landing on the roads and the Road and Bridge Department have to keep pushing them back.  He wanted to know if sending Pacific Ag a note of concern would be beneficial.  Joe asked Paul if it is the land owner’s problem and if they need to be responsible.  Paul said it is the land owner’s liability.  Tony suggested publishing something in the Hugoton Hermes about the bales of hay so the people can be aware when driving down the roads that fallen hay bales are possible.

The City of Moscow has been purchasing some asphalt and Road and Bridge has sold several other loads of asphalt already.  Tony also mentioned that the new graders should be here in the next two (2) weeks and would like for the Commissioners to come and look at them.

Tron asked if the depot roads seven (7) miles west have been repaired and Tony said there were two (2) holes that were about a mile apart that they had repaired.

Rodney came in and discussed the response times for transfers and said he will be getting the times out  as soon as he can.  He also inquired if anything has been completed for the haystack fire bill and Paul said he still hasn’t heard and will contact them again.

Rodney asked permission to travel to another state to assist if there is a catastrophe to give aid.  The Commissioners decided to keep Rodney in the state of Kansas and discussed that if a situation arose in Stevens County, it would not be beneficial if Rodney was gone with another disaster.

Don Beesely with the Extension office came in to see if any bids have been submitted for the roof.   No bids had been turned in to the Extension office or the County Clerk’s office at this time.  Don said that Josh Morris indicated the leak was coming from the slab and it could be a small fix.  Joe was concerned with mold getting into the walls and said that if the work is under $5,000 to get it done but if it is more then it will need to be brought before the commissioners. 

Vernon Anderson with the Planning and Zoning department came in for the public hearing on the Conditional Land Use by Resolution.  Also in appearance was Donald Ronck with Sunflower and Darrin Heger the Planning Commissioner Chair.

Joe called the hearing to order at 10:00 AM and Darrin Heger began by asking the Commissioners to adopt the Conditional Land Use Resolution for the Conditional Land Permit, Resolution 17-12.  Donald Ronck said the line comes from Liberal and would need the land changed from agrigultural to commercial to begin work scheduled in October.

No one opposed.  Pat made a motion for Resolution 17-12 to change the said land from agricultural to Commercial.  Tron seconded.  Motion carried.

                     

Sheriff Ted Heaton, Deputy TJ Steers and Adam Mauk, along with office staff Tammy Kiley and Trina Young were in attendance to listen insurance issues being presented by the County’s Group Benefits representative Karen Vines. 

Amy Rich, Deputy Clerk and Karen Vines came in to discuss what United Health had to offer as their quote for insurance.  Karen explained that United is lower out of pocket verses the SEHP but it is a mix of viewpoints on the medications (prescriptions).  Karen said United Health has progressed in the last five (5) years and is very comparable to Blue Cross other than the chiropractors.  Blue Cross also offers reports for the employer to give to other insurance company’s such as aggregated loss reports while United does not offer any of the other so when it is time for renewal the County will have to get reports made up. 

Karen mentioned that the reason the SEHP deductibles and other things are so high for employees is because it is a large group and more complicated in having access to benefits.  Karen also advised the Commissioners that with the Blue Cross plan the county can choose the vision and dental insurance instead of having to reform to what SEHP wants the employees/employers to use.  She also stated that with Blue Cross or United that it is only a one (1) year contract instead of three (3) years that SEHP requires.

Karen said that Blue Cross will also have Telemed available in January, 2018 whereas United already has that plan in place.  Telemed is a program where instead of an employee physically going to a doctor’s office they can simply call a doctor on the Telemed and be able to receive medications and other doctor advice for simple medical matters.

Amy Rich asked Karen to compare benefits and give an outline of what plan she feels would best help the County as well as the employees.  Karen said she would choose Blue Cross and Blue Shield Option 3 because it is not much more than SEHP or United but has better benefits for family.  She said United isn’t bad but she doesn’t like the fact they give no data.

Pat made a motion to accept Blue Cross and Blue Shield Direct, Option 3 with Blue Cross Blue Shield Dental Option 1 and Superior Vision Option 2 to begin January 1, 2018.  Tron seconded.  Motion carried.

Joe made a motion to write a letter to the SEHP that the Stevens County will no longer be on their insurance plan beginning January 1, 2018.  Tron seconded.  Motion carried.

Joe requested an executive meeting of non-elected personnel for fifteen (15) minutes beginning at 10:55 AM.  Regular meeting resumed at 11:09 AM.  No action taken.

By motion, the Board adjourned.

Attest: Amy Jo Tharp, County Clerk                          __________________________                                                                                                        Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
OCTOBER 02, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General  $           99,275.15
Road & Bridge  $         116,805.24
Noxious Weed  $             7,698.67
EMS  $           10,521.19
Fire  $           10,531.68
Alcoholic Treatment  $                237.50
Diversion  $                229.45
Community Health  $           27,629.33
Sheriff  $           73,070.52
Employee P/R Misc W/H  $                241.31
Road Machinery Fund  $         361,516.00
Highway Improvement  $           20,618.12
Airport  $                161.52
WEKANDO  $           87,293.32

                                             

Pat explained that WEKANDO was split between Stevens County and four (4) other surrounding counties to act as economic development and work along with the railroad tracks.  He said that we owe one (1) more year to WEKANDO and then Stevens County’s obligation will be completed.  Then if WEKANDO presents another development inquiry, Stevens County will need to make a decision concerning entering into another agreement.

Tron suggested the Economic Development board check into Tyson Chicken to see if that could be an incentive for the county.

Joe said Curtis Crawford should be done with the Wellness Center’s setup of the twenty-four (24) hour card and payment system as of September 30, 2017.  Tron said, as of today, no money has been withdrawn out of his account on a recurring basis, he has to contact the Wellness Center each month to make payments.
Pat inquired about the new hire for the airport at $42,000 annual salary.
Cesar Peῆa representing S&S Rock Crushing appeared along with Phillip Willis to open the bids for crushing concrete.  Joe opened the two (2) sealed bids one was from Lee Construction out of Garden City and the other bid from S & S Rock Crushing.

Lee Construction Inc. quoted $9.50 per ton with a mobilization of $2,500.00.  They will downsize, crush and screen approximately one thousand (1,000) plus tons of waste concrete as per specifications contained in the bid request as well as removing tramp metal.

S&S Rock Crushing quoted $11.50 per ton with an estimated 1900 tons of concrete and mobilization of $2,220.00.  They will downsize the concrete half (1/2) being crushed to one and a half inches (1 1/2”) and the other half of the concrete down to half an inch (1/2”).  They will remove metal from the concrete.

Joe asked Cesar how they determine the amount of concrete is out there to be crushed and Cesar told the Commissioners that he has a tool that gives an approximate measurement on the amount of concrete.  Cesar also stated that there will be no metal/steel in the crushed concrete when they are done with it.

Pat inquired about the legalities of a bidding war and Paul said that the bids are sealed and that doesn’t leave room for the contractors to change their bid to match others.

Phillip said Lee Construction has done the rock crushing the last several times and wire does end up in the crushed concrete and he was curious if S&S Rock Crushing would be able to do the work without any wire in the finished product.  Cesar confirmed the finished product would be wire free.

Pat made a motion to accept the lower bid from Lee Construction at $9.50 per ton with $2,500.00 mobilization being approximately $3,520.00 less than S&S Rock Crushing, going off of one thousand nine hundred (1900) tons of concrete.  Joe seconded.  Motion carried.

Phillip requested an executive meeting for non-elected personnel.  Pat made a motion to go into executive meeting for non-elected personnel for five (5) minutes commencing at 9:16 am.  Tron seconded.  Executive meeting adjourned at 9:19 am.  No action taken.

Tony with Road and Bridge came in to let the Commissioners know that the new road graders are in.  He also gave an update that Road V was patched and they need to patch near River Bend Feed Yard and the Moscow school area.  Tony also informed the Commissioners that the department is getting ready for winter.

Tony asked about Plunkett’s Pest Control to see if Road and Bridge is on the list to be sprayed because they haven’t seen anyone.  It was conveyed to Tony that Plunkett’s spray once a month on Fridays and for a while the Road and Bridge department was closed on Friday but they should start seeing the pest control people around now that Road and Bridge is back on their regular schedule.

Vanessa brought in figures showing what Stevens County has brought in and money that has been paid so the Commissioners can see where the county is standing financially.  She said that December, 2017 taxes will be distributed January, 2018.

Pat said that having to cash in CDs is a depressing deal to have to do to keep the county going.

Joe mentioned that the county is about $300,000 short due to delinquent taxes and abatements.  Vanessa made the comment that some of it is due to protested taxes because the people haven’t had to deal with this tax increase before.

Greg Wellbrock, Appraiser; Sheriff Ted Heaton; Tony Martin, Road and Bridge; Elaine Rowden, Wellness Center; Rodney Kelling, EMT/Fire Director; Susan Schulte, GIS; Vanessa Willis, Treasurer; and Phillip Willis, Landfill/Noxious Weed Director were all in attendance as per requested by the Commissioners.  Joe wanted to discuss with the Stevens County department heads that they need to use due diligence when making purchases and try to keep under their budget and hopefully be able to encumber for the next year.

Greg Wellbrock told the Commissioners that the abatements are due to the board putting a stop on wells, and that he is trying to see the past years and be able to have a plan for the years that come.

Pat asked Greg if Synata is able to be exempt since they are not creating a biomass fuel.  Greg said he will look at the rule with legislation to see if it applies but the Board of Tax Appeals Representative said that it has passed even though the application was vague on creating biomass fuel.

Joe told the department heads that everyone looks to be within their budget and it is fine, yet the county is significantly short and he would like to see purchases at a minimum.  He stated that it appears the county is approximately five to ten percent (5-10%) short on funds.  He also said that if the county has to keep taking reserves, there won’t be enough for 2018.

Tony said he recognizes that there is a problem with the budget and his has been cut drastically in the last three to four (3-4) years and he doesn’t feel his department can take much more of a cut on budget.

Sheriff Ted Heaton asked if departments need to start cutting staff.

Joe said he would like departments to cut some things but not the employees.  He said if departments can cut back on meetings/conventions and travel, that could help.  Pat said that there should be things departments can cut back on besides staff.

Joe said the receipts for items being paid is not matching what is coming in to the county and he doesn’t want the county to have to keep taking from reserves.  The Commissioners thanked the department heads for attending the Commissioner meeting and hopes next year will be better.

Elaine with Wellness Center told the Commissioners that there are thirteen (13) new members from KDI and the membership has gone up especially during cutting season due to the seasonal harvesters.

Pat inquired about the ACH payments and Tron told Elaine he would like the system to pull his membership fee from his account every month without him having to go into the Wellness Center to have it ran.  Elaine said there have been problems with the credit card machine that sometimes it works and sometimes it doesn’t.

Elaine said that membership amounts from August 25th thru September 28th have went from $7,156 to $7,999.  She also said that she has her temporary employee, Darla Mirabal, working Monday, Wednesday and Friday open to 8:00am when Elaine gets in so someone is there for Shelby’s morning classes to take payments and have the door open.

Joe requested Curtis Crawford from Alert Alarm attend the next Commissioner meeting on October 16, to get an update on how the functioning of the key-card system and ACH payments are coming along.

Kara Stump, Blain Stump and Brian Onofre were in attendance and requested and executive session on a land contract acquisition.  Pat made a motion to go into an Executive session for the Land Contract Acquisition for fifteen (15) minutes commencing at 10:33 am.  Tron seconded.  Executive meeting adjourned at 10:45 am. No action taken.

Sheriff Ted Heaton said that the Sheriff’s department has collected about $22,000 to $23,000 on tax warrants, but it takes about three (3) years before a property that taxes haven’t been paid on to be eligible for it to go up for a tax sale the Commissioners are hoping that helps alleviate some budget stress.

Linda Stalcup, Dave Piper, Kirk Heger, Johnny Denton and Benny Cabrerra with the Stevens County Hospital board; Stanley McGill with the Stevens County Gas and Historical Museum board; Robert Davis with the Stevens County Airport; Eunice Schroeder and Ashley Pearcy with the Stevens County Library; Sevalan Broiller and Martha Thompson with the Moscow Senior Center; Barbara Beeks with the Hugoton Senior Center; Steve Rome with the Extension board; and Vanessa Willis from the Stevens County Treasurers office were in attendance at the Commissioners meeting as per request to discuss appropriations.

Joe explained to all the board members that were in attendance that the reason some of the appropriations are less than the original projected amount was due to what the county was able to bring in from taxes.  He told them that because the tax increase it has caused delinquencies, more abatements and more protested taxes, which lowers the appropriated amounts that the county is able to give to the entities.  He suggested that these entities try to work with what they have and if any more funds are collected in October that the county would relinquish the amount owed to the entities that didn’t get their full appropriated amount.

Steve Rome asked what the Commissioners thoughts were about hiring a person to replace Josh Morris for Extension.

Joe said the Commissioners don’t want to tell the board what to do or how to run their entity but they will give suggestions on where to cut spending.  He said that the Commissioners do not like to micromanage the boards but tries to find comfortable funding for the entities.

Pat said the valuation is unpredictable, it’s either up or down and no one knows what it will be.  He said it would not be good to hire someone then have to terminate them due to the appropriations not covering the entity’s funds.

Steve Rome said he would discuss the matter further with the Extension board and see what they can come up with.

Vanessa said she will be doing the other half of Motor Vehicle taxes in October but she’s not expecting much to come in.  Whatever is received will be distributed to the entities.

Joe asked the board members how their entity is doing and if they have enough funds to get through the year if they don’t receive the rest of their appropriated fund.  Stanley said the Museum is doing okay for this year.  Linda Stalcup and David Piper said the Hospital is probably okay, although they’re almost out of their reserve and are going to have to start at salary versus wages.  David said the other costs to look at is the equipment the hospital needs to function is old and the vendors are not willing to repair them.

Sevalan with the Moscow Senior Center says that they are okay but had to cash in their last CD.  She feels that they have enough to make it half way through 2018 but that’s probably all that they will be able to do.

Barbara Beeks with the Hugoton Senior Center said they are doing okay as well and feel fortunate that they had chosen to keep the building updated so there wouldn’t be any large problems down the road.

Eunice Schroeder with the Library said they are doing okay so far as well.

Joe said the City of Hugoton was amiable enough to let the Stevens County have the full one percent (1%) of the sales tax instead of just half (1/2) for two (2) years.  July, 2019, the taxes the county can claim will go back to half a percent (1/2%).

Steve Rome said that in reality for Stevens County to survive, people have to pay taxes.

Pat agreed with Steve Rome’s comment and said that other counties in our area have had higher taxes and we are just now matching what other countie’s citizens have had to pay for the past several years.

Joe was hoping to slowly get to that tax bracket, not just drop into it like the county has.

By motion, the Board adjourned.
Attest: Amy Jo Tharp, County Clerk                          __________________________                                                                                                        Joe Thompson, Chairman

 

COMMISSIONERS PROCEEDINGS
OCTOBER 16, 2017


The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk; and RoGlenda Coulter, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Tron moved to approve the county vouchers.  Pat seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General  $           31,318.79
Road & Bridge  $           21,506.44
Noxious Weed  $             2,102.84
EMS  $             2,640.84
Fire  $             1,582.90
Diversion  $                125.26
Community Health  $           23,532.41
Sheriff  $             6,951.20
Employee P/R Misc W/H  $                  19.22

The Stevens County Library had requested that Tom Smith be a replacement for the completion of Bob Eyestone’s term on the board as Chairman.  Pat made a motion to accept Tom Smith as the replacement for Bob Eyestone to finish his term.  Tron seconded.  Motion carried.

Pat mentioned that the Commissioners need to find someone for the Foundation board to replace Paula Rowden since she has sent a letter of resignation.  Joe mentioned possibly Dustin Johnson for Foundation be asked.

Pat said the hospital board is short one person and feels that Jo Lynn Harrison would be good for the board. 

A question was presented to the Commissioners about leaving a storage room used for the tables and chairs in Memorial Hall to be left unlocked however the Commissioners felt it needed to stay locked as per previous minutes.

Curtis Crawford was in attendance to discuss the Wellness Center.  He felt the key card system was working well yet the credit card machine was having issues but those issues have been addressed.  He said that 252 people are using the key fobs but the issue is getting customers to sign up for reoccurring withdraw payments.  Joe said he would like to have every wellness member be on auto-pay or not join the wellness center.

Curtis said if all members went to auto debit it would help cut debit fees that incur which the county has been paying.  Curtis suggested setting a price to be an incentive for people to move to auto-pay.

Curtis said the cameras are good, the air conditioning has been automated but would like to see LED lights in the rooms as it would be a good upgrade.  Joe said the county is not wanting to put any more money into the Wellness Center at this time but would like to see brighter lights out front for the customers when it gets dark out.

Joe said that as of January 5, 2018, he would like to see any and all members of the Wellness Center be on auto pay or discontinue membership.

Pat asked Curtis what Eco Devo is needing or wanting to discuss later today and Curtis told the Commissioners that Jan Leonard was talking about trying to see if Tyson chicken would be willing to come out this way. 

Curtis also said the Eco Devo board would like to hire a part time director with a salary of around $20,000-$30,000 per year and stated they have funds to pay the wages for about a year and a half but would require county assistance later to help fund the wages.  Joe said that at this time the county is already using its reserves and doesn’t know when that will change.  Joe said he would like to see the Eco Devo board have a full time director but funding is the issue, and Curtis agreed.

Curtis mentioned that if the Commissioners didn’t have a problem, the Eco Devo board has been discussing about helping the county sell their lots.  He also mentioned he is trying to locate windmill data because having a windmill farm could be beneficial for our area.

Sheriff Ted Heaton came in to let the Commissioners know that the new 911 system which has been installed has advanced technology that allows a person to send a text message to 911.  The Sheriff’s department is trying the system to make sure the texting is functioning correctly before the service is offered to the public.

Tony with Road and Bridge said that the road stripers will be here in approximately two (2) weeks to get the county roads in compliance with state laws.  He also said they are still patching but due to the rains we have had it has slowed the process down and therefore has put the dirt roads far behind repairs.  Tony assured the Commissioners that as soon as the patching is complete they will work on dirt roads as much as possible but they are also trying to get the plant winterized for the season.

Joe said he has noticed that some people are pulling box blades behind trying to help fix the roads but instead it is causing more damage.  Tony said when people do that, the road tends to need more work to fix it due to other issues not known by the person attempting to fix the road.  The Commissioners and Tony Martin urge the residents to contact the Road and Bridge department to be fixed.  Road and Bridge will get to the roads as soon as feasibly possible.

Janice Porter appeared to sit in on the Commissioner meeting.

Ed Banning representing Fry Family Farms and their legal representative Michael Andrusak appeared to discuss with the Commissioners about the Fry Family Farms recently purchased property for additional land irrigation. They inquired to see if the Commissioners would like to move or sale the small portion of the south east corner of land where the county has gravel stored to put in a pivot; would the county be willing to go into a long term lease of ninety-nine (99) years or just swap corners.

Pat said it could become considerably expensive to harden the ground to where it will be beneficial to move the gravel storage to and the county at this time would not have the funds.  He asked if the Fry Family Farms would pay those expenses.

Ed Banning said they would have to look into the cost to see what expenses would incur for the moving of the gravel and the hardening of the land.

Joe said that moving one (1) mile south will not benefit the county and asked if it would be possible to move across the road.  Ed Banning asked if the Commissioners had any other ideas to where they could get that corner of the ground to facilitate irrigation.  Tony Martin said that the cost to move the gravel and harden the ground will cost approximately $5,000-$10,000.

Tron inquired that if they put irrigation where they intend to, it would lose acreage.  Ed said that Teeter Irrigation laser shot it in and in the long run if they choose to irrigate it would be beneficial.

Michael Andrusak said he would negotiate with the southeast corner owners that are across the street to purchase for the county.

Joe said that he will not support the idea of moving one (1) mile south but if the county is going to move the gravel across the road, the ground needs to be made hard enough for the trucks to move about on it without sinking when it rains. 

Ed Banning said the land recently purchased needs to be surveyed so neither the county or the Fry Family Farms would encroach on each other properties.  Ed said he will call Paul Kitzke to work out a plan on the county moving their gravel across the road or how to set up the pivot so it can be relayed to the Commissioners.

Pete Earls with Earls Engineering came in to let the Commissioners know that the City of Moscow received a grant/funding to redo the lagoons at Moscow.  He said his company will be putting in a new pump station and it requires man holes to be twenty-five (25) feet deep.  Pete said he would like to close the road in the general area for approximately thirty (30) no longer than sixty (60) days.  Pete said that they would be responsible for the signage of the road closure.

Joe said that if the residents can get to what they need to or where they need to, he doesn’t see a problem with a small stretch of the road being closed.  Joe asked Pete if they can dig the hole without tearing up the road and Pete said the road will not be torn up.

Neal Gillespie with the Eco Devo board came in to discuss the Tyson chicken plant.  Neal said that Marty Floyd with WEKANDO is discussing Tyson to see if it would be beneficial.  The Tyson plant would bring in 1600 workers into the area.  Neal said that in reality:  bids were due two weeks ago; time and money to do a bid of that nature would be costly and extensive; approximately sixty (60) people are unemployed and of those people how many would want a packing job; it would take many counties included to get enough workers; the workforce is not good enough in this area and if people move in it will cause a large influx of people and possibly overwhelm the county’s infrastructure. 

Question on health insurance was presented to the Commissioners by Amy Jo Tharp asking if a person is moving from a part time to a full-time employee for the county do they have a waiting period before insurance starts.  Pat said for full time employees that were previously part time  there will be no waiting period but if a person had been employed with the county, left county employment and then comes back to the county,  there will be the thirty (30) day waiting period as was previously laid out in the manual.

Joe said that the employees will have the opportunity to decide if they want to go with the dental plan provided or to refuse the dental plan.

County Treasurer, Vanessa Willis, came in and informed the Commissioners that the one percent (1%) sales tax the county had received has helped quite a bit and hopefully it will continue to help.  Joe asked Vanessa if the reserves will have to be used for the next two (2) months to make it into the new year.  Vanessa said that the sales tax has helped immensely and doesn’t believe she will have to get into the reserves to finish out this year.

By motion, the Board adjourned.


Attest: Amy Jo Tharp, County Clerk                          __________________________                                                                                                        Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
NOVEMBER 6, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk; and Marie Austin, Hugoton Hermes.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

              

General  $         126,036.82
Road & Bridge  $         171,868.90
Airport  $             4,846.17
Noxious Weed  $           10,493.00
EMS  $           16,500.34
Fire  $             5,739.39
Diversion  $                330.60
Community Health  $           33,874.13
Sheriff  $           99,814.51
Employee P/R Misc W/H  $                  62.58
Employee Benefits  $                    3.82

Amy Jo Tharp requested the commissioners meet for the canvassing of ballots from the 2017 General City and School election completed on November 7, 2017 to be held on Thursday, November 16, 2017 at 9:00AM.

Paul Kitzke presented a petition for the commissioners to sign regarding the tax sale.  Each tax sale property has to be published and will be in a timely manner.  Pat inquired about property that has complications with the IRS and Paul said it should not be a concern. 

Pat agreed that all prospective new-hires need to have a job description before they are allowed to start work for Stevens County.

Joe made a motion to accept KCAMP rate stabilization. Pat seconded.  Motion carried.

Pat said that a decision needs to be made on appointing a person to replace Paula Rowden on the foundation board since she had resigned and the commissioners need to appoint someone for the hospital board as well.  He then asked Joe and Tron what they thought of the company inquiring of purchasing the Pioneer Manor.  Joe had thoughts on if that would be hard to separate from the hospital or if it would even be difficult to separate.  They decided to table that discussion for a later date.

Tron made the motion to go into a ten (10) minute executive session over non-elected personnel.  Pat seconded.  Executive session took place at 9:05AM and commenced at 9:15AM.  No action taken.

Tony Martin with the road and bridge department came in to let the commissioners know that he feels the electrical substations are getting too close to the roads.  Tony also mentioned he had received a phone call from a gentleman that asked if he could get dirt located approximately two (2) miles north on Road 24 and Road D going east off of Woods.  He told Tony that he called the owner to get dirt and will be paying the owner and the owner agreed.  Tony then told the commissioners that he received a call from the owner of the property later on and asked if Stevens County road department was getting the dirt and claimed he did not give anyone permission.

Tony let the commissioners know that the roads are almost completed and major maintenance of the roads are completed as far as being striped and repaired.  He also informed the commissioners that the most of the expenditures for the rest of the year will be for fuel. 

Tony asked that if the residents of Stevens County have an issue with a hole in the road or if the road needs to be graded, please contact the Stevens County Road and Bridge Department.  It saves on major repairs of the roads.

Janice Porter and Ruth Farmer were in attendance.

Joe Thompson said to sell the corn that was taken to the UPA.

Vanessa Willis came in to confirm that everything is going good and distributions have been paid.  She also stated that we received tax money on October 30 and it has been receipted in.  Vanessa also wanted to inform the commissioners that there are a few lots in Stevens County that were never officially deed recorded.  Paul Kitzke said he would check on that issue of the unrecorded lots and see what needs to be done to get it established and recorded.

David Bozone was in appearance.

Verna Kay McQueen, Janice E Porter, Linda M Hittle, Marcie Isaac, Janet Sutton, Tom Schechter, Pete Saltzmann, Linda May, Bev Tuman and Lillian Seaman were in attendance.

Dorothy Hagman appeared to discuss the wellness center going to an ACH payment for membership.  Dorothy told the commissioners that she wrote the letter for the newspaper. She had spoken with Curtis Crawford of the Alert Alarm Company and he told her that with the new system at the wellness center it can take money directly out of the bank and would save on overhead.  Dorothy was concerned about having payments taken directly out of her account and felt that it would not save on time or money because it still has to be recorded in the books of how much and by whom was receipted in.

Tron said most fitness places do have auto pay for a simpler solution.  He also stated that if someone has a question or an issue about something to please just call and ask or speak rationally to one of the commissioners instead of calling to be demeaning.  Tron expressed that at the last commissioner meeting they felt that it would be in the best interest for the wellness center to become an ACH only membership facility but after having time to think about it he didn’t feel that would be in the best interest for the community.  Tron said he would have liked to have had the time to let the members know that it was never made into an actual decision but as a thought to try to work toward.  He also informed the public that Pat Hall would like to have the wellness center closed down because it does not bring in revenue and should not be a county funded entity and only one vote to go along with Pat would shut the center down. 

Dorothy expressed her feelings as well as several others that were in attendance that the commissioners should not be so compulsory.

Joe Thompson spoke up and said he hopes and believes the wellness center will start to operate with their own income this coming year instead of relying on so much from the county to keep it operational.

Janice Porter said that someone has to run the books and feels that the members should have a say on how they pay for their membership instead of turning it into a dictatorship.  Janice said that the wellness center is worth fighting for and will not allow automatic withdrawals from her account to pay for her membership.

David Bozone said that as of this year the wellness center has had an approximate revenue of $57,000 with and expense of roughly $76,500, creating a loss for the county.

Pat Hall apologized for the rash decision but stated to the public that is was never made into a motion to mandate members of the wellness center to pay by ACH and that the commissioners see the error of what that decision would have caused.

Jim Rice with the KNRC came in and said that Stevens County did not have a representative for the last meeting.  He informed the commissioners that not many organizations in Kansas are participating in the KNRC anymore. 

Jim said that the KNRC meeting discussed the property rights and wanted to give a template to counties for guidelines to use.  He said that the government is trying to establish another endangered species act and the Steering Committee is file a lawsuit against USFWS.  The KNRC is the only entity named in the lawsuit, no counties will be named and all the funds for the lawsuit will be from donations and other sources besides the KNRC member counties.  Jim feels that the KNRC is a beneficial part of the government.

Pat stated that the government should not have a say on how to farm among other issues that it is not beneficial for the government to have control over so many issues especially issues that pertain to the farmers and their land.

Jim said that the KNRC needs a majority vote to go forward with this petition to file a lawsuit.

Pat made a motion to sign the ballot to go forward with KNRC to file a lawsuit.  Tron seconded.  Motion carried.

Sheriff Ted Heaton and Undersheriff TJ Steers were in attendance.

David Bozone and OD Littrell appeared before the commissioners to express their concerns on the tax sale stating that the county is way overdue on getting a tax sale going and that the county could benefit from one.  One year the county raised approximately $120,000 off of a tax sale. The last tax sale David was aware of was in 2014 and the county raised about $97,000.  Paul assured Dave and OD that the tax sale will hopefully be happening soon as the property owners will be served their notice of pending property sales for delinquent taxes and the sale should commence soon after.

Dave mentioned that the foundation board was set up so the commissioners will have no control over the funds so they can’t be misused.  He did state that the foundation board was established to help the county communities not just for quality of life but for the good of the community.

OD Littrell asked the commissioners about selling the lots out by Pioneer Manor and heard that someone was interested.  Pat said he spoke with a gentleman about the lots and offered to sell them to him for $40,000 even though the county has invested $75,000 into those lots.  Pat said that the person had backed out of purchasing the lots.

Jorge Camacho with courthouse maintenance came in to inform the commissioners that it is that time of year to purchase some salt for the ice and snow because there is only approximately half of a fifty-five (55) gallon drum of liquid ice melt left after the purchase of it in October of 2015.

By motion, the Board adjourned.

 

Attest: Amy Jo Tharp, County Clerk   _____________________________                                                                                                    Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
NOVEMBER 20, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney and Amy Jo Tharp, County Clerk.  Joe called the meeting to order.  Joe moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Tron moved to approve the county vouchers.  Pat seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:


Tony Martin with Road and Bridge appeared to discuss bridge inspections.  He said that every two (2) years the bridges have to be professionally inspected as per Federal rule.  The State of Kansas recently came in and inspected the bridges and said they were up to code.  Tony would like Stevens County’s three (3) bridges inspected by Kirkham Michael because they are going to charge roughly $300 per bridge.


JW Cullison with Cullison Properties discussed with Tony about raising the rates for gravel from $1 to $2 per ton.  JW mentioned to Tony that the $1 rate has been ongoing for the past twenty (20) years and feels the need to raise the rate.  Tony presented the commissioners with a new contract from Cullison Properties for $2 per ton for five (5) years.


Tron made a motion to accept the $2 per ton for five (5) years and giving Tony Martin, director of Road and Bridge for Stevens County, permission to sign the contract.  Pat seconded.  Motion carried.
Pat requested a ten (10) minute executive session over non-elected personnel.  The executive session began at 9:04am and ended at 9:14am.  No action taken.


Sheriff Ted Heaton appeared to discuss next year’s vehicles that will need to be replaced.  He stated that Alvin Riley will no longer be bidding and wanted to know how many bids he will need for vehicles and to get the commissioners approval to go out of county for bids other than Ghumm’s.


Joe Thompson said he would like Ghumm’s as well as another bid but would really appreciate 3 bids total along with an exact spec sheet.  Joe also stated he would like to see the spec sheets and go over them with Ted prior to bids being accepted.

Tron made a motion to approve the 2018 Stevens County Holiday list.  Pat seconded.  Motion carried.

By motion, the Board adjourned.

Attest: Amy Jo Tharp, County Clerk   ____________________________                                                                                                    Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
DECEMBER 04, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney, Amy Jo Tharp, County Clerk and RoGlenda Coulter with the Hugoton Hermes.  Joe called the meeting to order.  Tron moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried.  Pat moved to approve the county vouchers.  Tron seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

                                               

Rodney Kelling with Emergency Management came in to inform the commissioners that he received payment from Pacific Ag for the hay bale fire.  He also informed the commissioners that there will be a LEPC meeting on Wednesday, December 6.

The commissioners inquired about transfers from the Stevens County Hospital and the regulations that the EMS department has.  Rodney told the commissioners that the Stevens County EMS is not required to transfer patients and that it is a courtesy.  He also stated that life threatening instances should be called out over the radio as an emergency so the proper team can respond in a timely manner.  Rodney also stated that the EMS on-call employees have to wait for the paperwork from the hospital before they can take a patient or the receiving hospital will not allow the EMS to leave the patient in their care.

Sheriff Ted Heaton came in and told the commissioners he sent off the bid request and spec sheets to two (2) separate auto dealers one within Stevens County and one in an adjoining county.  Pat told Ted to send a bid request and spec sheet to Alvin Riley and to keep the bids within the county and to have the spec state the vehicle has to have 500 miles or less.  Ted stated that Alvin Riley already informed him he wasn’t going to submit anymore bids and the commissioners previously told him to at least get two (2) bids so he followed those requests.  The sealed bids for the vehicles are due in his office by December 14th.

Tony Martin with Road and Bridge came in to let the commissioners know that the Stevens County Airport contacted him for some asphalt to work on paving a roadway from the new Jordan Air hangar to the runway.  He also informed the commissioners that they have been busy grading roads.

Tony Martin representing the Stevens County Fair Board presented the commissioners with his fair board recommendations.  Pat made a motion to accept the Stevens County Fair Board for 2018.  Tron seconded.  Motion carried.

Joe Thompson, discussed the Foundation Board and would like to see them become more involved within the community.

David Eckert representing the Masonic Lodge came in and presented the commissioners with the payment of their entire amount of property taxes instead of paying a portion of what non-profit entities are required to pay.  He told the commissioners that he hopes all the other organizations would do the same to help out the county in which they do business in.

By motion, the Board adjourned.

Attest: Amy Jo Tharp, County Clerk    _____________________

                                                               Joe Thompson, Chairman

COMMISSIONERS PROCEEDINGS
DECEMBER 18, 2017

The Board of County Commissioners met in regular session with all members present.  Also present were Paul Kitzke, County Attorney, Amy Jo Tharp, County Clerk and RoGlenda Coulter with the Hugoton Hermes.  Joe called the meeting to order.  Tron moved to approve the minutes of the last meeting.  Joe seconded.  Motion carried.  Tron moved to approve the county vouchers.  Pat seconded.  Motion carried.  The Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

                                               

Pat Hall mentioned that Brown Dupree has the price of fuel at the pump when the county entities use is but MC Oil does not and would like to know what the cost would be for fuel through them.

Pat moved to accept the Sunflower Electric Power Corp. conditional use permit, Resolution 17-12.  Tron Seconded.  Motion carried.

The Commissioners handed out longevity certificates to employees.  Ten (10) year:  Tammy Kiley, Myra Mendoza, Sheldon Shuck were in attendance to receive their certificate, Bailey Esarey received a certificate but was not in attendance.

Twenty (20) year employees:  Jeff Cox who was in attendance.  Perry Crane received a certificate but was not in attendance.

Twenty-five (25) year employee:  Larry Hickey was in attendance to receive his certificate along with a watch.

Tony Martin came in to give an update on the Road and Bridge Department and stated they are busy hauling gravel and not much else at this time until the new year.

Sheriff Ted Heaton appeared along with Jim Ghumm to go over the bid for the Sheriff vehicle.  Ted informed the commissioners that he did not receive a bid from Alvin Riley or Lewis Chevrolet and the only bid that was received was from Ghumm’s Auto Center.  Ghumm’s Auto Center gave a bid for a 2018 Crew Cab 4X4 V-8 in the amount of $48,775 with a trade-in of $18,000 leaving a cost of $30,775 for the purchase price.  Tron made a motion to accept the truck bid from Ghumm’s Auto Center.  Pat seconded.  Motion carried.

Ted then inquired with the commissioners for the future if they still would like more than one bid.  Tron said he would like to see more than one bid so the county wouldn’t be paying over in expenses if there were more bids to compare to.

Pat made a motion to stay with the Kansas League of Municipalities for 2018.  Tron seconded, motion carried.

Susan came in to let the commissioners know that KNIPP is getting the HVAC unit in the basement at the courthouse repaired as previously discussed.

Pat made a motion to accept a burn ban Resolution 17-13.  Tron seconded, motion carried.

The commissioners have decided not to give a cost of living raise for 2018.

The commissioners discussed having all county entities that are appropriated to have their own Employee Identification Number through the federal government so they can be responsible for handling their own business.  They also mentioned having all county entities giving a monthly update whether it be by e-mail, mail or stop in at a commissioner meeting.

Amy Tharp requested a ten (10) minute executive session for non-elected personnel.  Joe moved to go into executive session for non-elected personnel, Pat seconded.  Executive session began at 10:10 am and ended at 10:20am.  No action taken.

 

By motion, the Board adjourned.

Attest: Amy Jo Tharp, County Clerk                         ________________________________                                                                                                    Joe Thompson, Chairman